February 26, BOD Meeting Report


Reference: February 26 BOD Meeting Agenda

The following are results from the February 26 Board of Directors Meeting.

Vue Subdivision Lots – The 39 Vue lots acquired by the SOA due to a foreclosure process have been sold. Contract was signed by the BOD and the Buyer is in process of exercising his 45 day due diligence process. At a previous BOD Meeting it was reported that this sale will make the SOA whole with regard to monies owed to the SOA by the Developer.

Transition Committee Item – A consultant was hired to inspect SOA physical facilities as a Developer turnover item. The submitted report revealed items needing repair, estimates are being obtained.

Somersett Entry Landscaping – A landscape architect was engaged to develop a more comprehensive plan and associated costs for re-landscaping of the entry roadway into Somersett. That is, not just the ditch area, but the median and opposite roadway strips as well.

Active Litigation – Arbitration/Trial Dates have been set for the following SOA Litigation items:
Moana Nursery – Main Line Irrigation System Installation Defects – November 4
Angius & Terry – Past Due Assessments Collections Dispute – May 21
Homeowner Complaint – Drought Tolerant Landscape Provisions – April 22

“Northgate” Owners Easements – Action by the BOD regarding granting of variances to permit Whisper Rock Way residents to access adjacent “Northgate” land they purchased and subsequently incorporated into their Somersett property has been postponed. This pending meetings with affected owners for discussions on an Easement Agreement proposed by the SOA BOD (i.e., that the acquired property will adhere to the same guidelines as their Somersett property).

SOA Committees – Charters and Committee Members were approved for the Communication, Budget & Finance and Strategic Planning Committees. The $10K budgeted for 2013 to hire a strategic planning consultant was been placed on hold pending coordination with the Strategic Planning Committee.

For those interested in Committee Members and Charters, please access the Somersett Website at http://www.mysomersett.com, perform a member log-in, and click on the SOA/Contact Info tab.

Service Contracts – 2013 contracts for Common Area Landscaping (Groundskeeper), Association Management (RMI), and The Club at Town Center Landscaping (SGCC) were approved. Along with other minor contracts.

Welcome Center – The Rental and Lease Agreements with Dickson Reality for space in the Welcome Center was terminated. Purpose is to make more space available for resident use.

$200K TCTC Reserve Funding – The $200K in TCTC surplus funds (holdover from monies previously budgeted for 2012 purchase of land adjacent to TCTC), which was approved by the previous BOD to be applied to the TCTC Reserve Funds was reversed. Apparently for the following reasons 1) there is insufficient cash to deposit in the Reserve Fund at this time, and 2) the new BOD would like to assess if this represents the best use of these funds.

SGCC Lease Agreement – The SGCC has approached the BOD with the idea of providing an alternate amenity (or amenities) to the 18 hole putting course, which is required by the Lease Agreement to be delivered by the SGCC no later than June 30, 2013. Ostensibly to insure that whatever is provided represents best usage by Somersett residents. Alternate amenities being suggested include a Pickleball Court, a Multi-Purpose Field and/or some indoor amenity. BOD members Fakonas and Kirby were designated to negotiate with the SGCC in this regard. Due to timing issues it is plausible that whatever is ultimately decided upon could extend the June 30 delivery date.

Note: Pickleball is a cross between Ping Pong, Tennis and Badminton. It is played on a 20 ft. by 40 ft Court, with a 34 inch net, an oversized ping pong paddle and a baseball sized whiffle ball.