SGCC Informational Presentation Notice

Following is a copy of the Informational Presentation Notice sent by the SOA Community Manager to association members with email addresses on record.  We are publishing it here for those readers who may not have seen it.

“Dear (Resident),

When the new Homeowner controlled Board took office January 1, 2013, one of the items they tasked themselves with is the review of the Somersett Golf & Country Club Lease Agreement. Several of the Board members were specifically tasked with serving as liaisons with the Country Club. Discussions initially focused on improving the amenities to be built in 2013 have evolved to where the SOA may gain significant long term benefits.

Although a specific agreement has not yet been reached, members of the Board feel like negotiations have progressed to where the outlines of key terms are becoming clear. Before anything is finalized, the Board wishes to seek input and hear questions from homeowners regarding the agreements to ensure the best arrangement for members of the Association.

Tuesday, May 28, 2013
5:30-7 pm
The Club at Town Center

Members of the Board will present the terms being discussed for approximately 30 minutes. Homeowners may then ask questions or raise ideas to be considered during the last hour. To ensure adequate time and input, we ask that each owner honor the 3 minute meeting order policy of the association when speaking. This session will be strictly for the exchange of information and the Board will not take any actions at this time.”

Association members are encouraged to attend this meeting and voice your opinions

2 thoughts on “SGCC Informational Presentation Notice

  1. Open letter to the SOA Community Manager submitted by Joe Bower.

    “I object to the 3 minute limit mentioned in the Informational Presentation Notice. Hopefully, you will mention my concern and their time setting option to the board members.

    A board may set a longer limit at the start of a meeting depending on how many owners are in attendance and their having a general idea of what might be said when a complex complicated topic is on the agenda. I suggest 5 minutes.

    3 minutes is a polite way for a board to allow owners to speak thus meeting NRS requirements for such an action while at the same time effectively limiting what might be said. This was demonstrated at the April open session board meeting where two owners addressing two separate complex topics were cut off when their 3 minutes were up and their valuable points left hanging.

    NRS 116.31085 addresses the right of owners to speak at meetings of the board, but wisely does not mention a specific time limit. Rather it says “board may establish reasonable limitations of the time a unit’s owner may speak at such a meeting.” 3 minutes is not reasonable for the Somersett Golf & Country Club Lease Agreement topic that has riled the community ever since it first became more widely known.

    I hope the board will establish a 5 minute limit for this meeting the results of which will affect all owners, especially their personal finances, for as long as they are members of the Somersett Owners Association. That 5 minutes should allow enough time for an owner question/observation, a board member response, and a follow-up by the owner. Very few individuals can make intelligent points or even ask thorough questions in 3 minutes. Also, owners should allowed to speak more than once as long as others have had their turn first.

    It would be most helpful if a Summary of “key terms” were circulated to all owners before the meeting so those in attendance can bring better prepared remarks. This Summary would accompany a copy of the actual Agreement or an indication of where it can found on the website along with instructions for accessing the website. In addition, a draft financial analysis needs to be made available before the meeting. Let everyone be prepared and not have a one-sided meeting.

    I also object to “Several of the board members were specifically tasked with serving as liaisons with the Country Club.” By definition “several” is “more than two.” Three or more makes a board quorum in our case and certain NRS provisions address quorums of the board. In addition three out of five of our board members have a conflict of interest when Golf & Country Club (aka Club) matters are before them. Those three need to recuse themselves from anything to do with this Club, including this meeting about it.

    The Agreement does allow for two Somersett Owner Association (SOA) members to attend board meetings of the Club. In the interest of fairness and openness those two should neither be members of the SOA Board nor Club. Also, the two should have knowledge of/experience with the business side of other private golf clubs. Also, the two should prepare a written report of their observations while attending Club board meetings and circulate same to all owners.

    Finally, the Notice states “Homeowners may then ask questions or raise ideas to be considered during the last hour.” Owners should also be permitted to voice their disapproval, opposition, and concerns.”

  2. Kudos to the BOD for scheduling an information exchange meeting regarding the SGCC Lease Agreement. A welcome change from the previous Board. However, it would have been more instructive if the “Notice” had contained some details on the “terms being discussed”. This would have allowed homeowners more time to frame questions, discuss with others and/or develope opinions on what is being presented. Given this, I suspect that the “key terms” will those discussed in the previous Blog article on “SGCC Lease and Management Agreement Modifications”

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