August 26th BOD Meeting Summary

Somersett United
Somersett United

Following is a summary of some of the more significant items discussed and/or acted upon at the August 26th BOD open meeting:

Strategic Planning Committee (SPC)

  1. The SPC reported that they had submitted a RFP to seven vendors for preparation of a Somersett “Conceptual Master Plan”. However only one had replied. Under discussion is how to move forward, if at all, given this circumstance.
  2. The SPC made four recommendations to the BOD for approval:
  • A change in the BOD Structure that would increase the number of BOD members from 5 to 9 along with some BOD position requirements. The BOD voted to not approve the recommendation based on the premise that the proposed structure changes would impede getting things done (too many chiefs) and perhaps eliminate qualified owners from holding certain BOD positions.
  • A change in the FirstService Residential (FSR) staff structure based on functional considerations. The BOD voted not to accept the recommendations at this time, but would take them under advisement. No details provided as to what the recommendation consisted of.
  • To extend the lap pool operation from October 31 to November 30. The BOD voted to table this recommendation pending an evaluation of financial impact and other considerations. A decision would be made at the October BOD meeting.
  • Allowing non-residents of Somersett to participate in social clubs (e.g., Bridge, Mah Jongg, Book Clubs, etc.) at The Club at Town Center (TCTC) for a nominal fee (i.e. as opposed to the current $10/quest fee) that would be paid annually by the social club. The BOD tabled this recommendation due to lack of information as to its acceptability by the community at large.

Communication Committee

  1. Reported on status of water conservation information activities. In addition to their already disseminated article, they had hoped to conduct a homeowner forum (with vendors) on this subject this year, but will delay until next spring.
  2. Reported they are in the process of re-designing the SOA website to be more informative and homeowner focused.

Election Committee

  1. Election Timeline established (see previous post).
Presidents Report
  1. The BOD will be reviewing the SOA committee activities and charters with the objective of increasing their effectiveness in addressing community issues and getting things done.
  2. In the coming weeks and months, the BOD will focus on establishing goals and timelines for SOA initiatives and communicating such to the community via the website and bi-weekly newsletters.
  3. The BOD is working with the Communication Committee on the improvement of the SOA website and other avenues to facilitate homeowner communications.
  4. The heavy rains this year have resulted in unforeseen erosion issues, necessitating the need to address erosion mitigation initiatives.
  5. Given the number of complex projects being undertaken by the Association, The BOD is looking at adding a Senior Project Manager position to the FSR staff. No indication as to the additional cost this would incur with the FSR contract.
Litigation Issues
  1. Reno Sunrooms LLC is threatening the filing of a lawsuit against the SOA over their refusal to grant approval of prefab sunroom additions to Somersett residences.
  2. A complaint has been filed by a Whisper Rock resident with the Nevada Real Estate Divisions Ombudsman over SOA issues/actions pertaining to their purchase of former Northgate property adjacent to their Somersett property. A mediation session is being scheduled for sometime in October. If a resolution is not reached, court action may ensue.

Agenda Approval Actions

  1. The BOD reiterated that containment wire options for property fencing must be in compliance with Association guidelines. That chicken wire, or the like, is not acceptable and variances would not be approved. This applies mainly to issues raised within Sierra Canyon.
  2. The BOD opened bids and approved the selection of vendors for the following projects: 1) Private Streets Slurry and Crack Seal, 2) Common Area Maintenance associated with the Somersett Parkway ditch cleanup, water diversion and hydro rock scaling, and 3) the Somersett Parkway Cross Walk from TCTC to the Somersett East Park. Low bidders were generally selected and deemed acceptable based on past work.
  3. The BOD approved proposed modifications (i.e., considered more restrictive than lenient) to The Vue Architectural Guidelines subject to acceptance of some minor changes and clarifications on the part of the BOD.
  4. The agenda item pertaining to access from Somersett to the Sierra Vista Park (formerly Northgate Golf Course) was tabled as being premature. BOD members were in agreement that an access road from Somersett to the Park should be available, but more info was needed as to Park Layout and Construction, which is well in the future.

Homeowner Comments

  1. A concern that The VUE home construction was employing asphalt or composition roofing, which is not consistent with Somersett Architectural Guidelines. The BOD was not aware of an issue in this regard, but would look into it.
  2. A suggestion that vendors doing the private street slurry and crack seal work be closely monitored. This as a result of observed poor quality work performed in the past.
  3. A question as to the issue, BOD objective and why the BOD was incurring legal expenses with regard to the litigation associated with Somersett owner acquisition of former Northgate property. Opined rather than trying to impose SOA CC&R and Access requirements on this property, the BOD should be thanking these residents for their efforts in working with the city of Reno in converting the Northgate property to a Park rather than being sold to Developers. Why not just grant the appropriate variances? The BOD responded by stating that this was a complex issue and their objective was to insure Somersett property values were not compromised, and that they were working with property owners on an equitable solution.
  4. Complaints regarding reduced hours for adults only use of the lap pool to accommodate increased usage by children. That this was not fair to adults who bought into Somersett believing that the lap pool was for their exclusive use as advertised. Why has the BOD allowed this to occur?
  5. Other pool issues: 1) A discussion regarding children who defecate in the main pool resulting in its closure. That perhaps repeat offenders should be banned from pool usage. When the main pool is closed, children are given even more access to the adult lap pool. 2) Issuance of free passes to residents who have no on-site children, but have visiting grandchildren.
  6. Complaints that the FRS staff was not properly supervising children during Kids Camp activities. This to the detriment of others using TCTC amenities. Locker Room and Pool issues were specifically mentioned.
  7. A concern that the open street gates (due to a long term delay in obtaining repair parts) to Talon Point was resulting in increased non-resident cross traffic to the detriment of those living there. A suggestion that if this continues perhaps some financial rebate to the Talon Point residents might be appropriate.
  8. An observation that many grass areas along the Somersett Parkway is in need of restoration. BOD replied that they are working with the SOA groundskeeper on more effective watering and grass maintenance techniques.
  9. An observation that many Somersett residences are in need of painting. The BOD advised that they do issue citations to those who are not keeping their property up to standards, but cannot publically report on any actions in this regard. Also, those residents who notice non-compliances should report such to the BOD without fear of being identified.

One thought on “August 26th BOD Meeting Summary

  1. Regarding Presidents Report Item 5, do we really need to pay for the hiring of a Senior Project Manager within FSR to oversee our more complex and expensive contracts? What makes us believe they have expertise in this regard? Would they manage their own contract? Seems to me that we probably have many owners in Somersett with project manager experience willing to contribute their time. Perhaps as a subset within the Finance and Budget Committee.

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