January 25th SOA BOD Meeting Summary

Somersett United
Somersett United

The following summarizes items discussed at the January 25th Somersett Owners Association (SOA) Board of Directors (BOD) Meeting

SOA Committees

The Strategic Planning & Facilities Committee (recently combined) presented their recommendations on moving forward with The Club at Town Center (TCTC) Expansion Study results.  Focus for 2017 will be on TCTC building modifications and in 2019 on TCTC pool modifications. Two Town Hall Meetings are being scheduled in February for an Expansion Study presentation to homeowners.

A proposal was made to include homeowner participation on the Aesthetic Guidelines Committee (AGC) (Note:  Committee is currently staffed with an outside engineer, builder and architects).  The BOD approved re-writing of the AGC Charter for subsequent review and approval to accomplish same.

It was decided to adopt a more formal process for selection of SOA Committee members, as opposed to the current practice wherein Committee member selections are generally based on individual requests or referrals.  Open Committee positions will now be posted publicly along with a Committee Application Form on the mysomersett.com website.  Forms to be submitted by applicants, which will be reviewed by the BOD and appropriate approvals made.

SOA Legal Update

No resolution yet on the Whisper Rock – Northgate property owner lawsuit issues as extensions have been granted.

Editorial Comment:  This issue appears to have “a life of its own” as it has been ongoing in one form or another for over five years now. Perhaps the BOD can explain what the benefit is to the SOA for continuing this litigation against Whisper Rock homeowners.  On the contrary, it appears that these homeowners benefited the Association by purchasing Northgate property adjacent to their existing property, which financially facilitated the city of Reno being able to purchase the remaining land for development of the “Sierra Vista Park”.  This circumventing purchase by a builder for residential development.

In response to a homeowner inquiry on status of the SOA Attorney letter to the Somersett Country Club alleging non-compliance with certain Lease Agreement provisions (see November 19, 2016 post entitled “Is the Honeymoon Over”), the Board advised that responses had been received and resolution was moving along positively.

Bid Openings

Bids were opened from vendors submitting proposals for Tree Mapping and Irrigation Mapping services. Three vendors submitted proposals for the Tree Mapping services and two for the Irrigation Mapping.  In opening the Bids, it became apparent that vendors were not proposing like work scopes as bids ranged from $5.5K to $45K for the Tree Mapping service and $10K to $38K for the Irrigation Mapping. Bids were referred to committee for review and vendor interviews.

Common Area Soil Issues

The SOA Engineer discussed soil and drainage issues in the Woodcrest area that have been exacerbated by the recent rains. Described temporary measures that have been accomplished but that a permanent solution would be necessary.  The BOD approved $15K to begin work pending proposed work descriptions and cost estimates.

Two homeowners presented their experience and analysis (performed by an outside consultant) of the dangers their properties faced due to the erosion, drainage and/or slippage of adjacent SOA common area land. Stressed that these were significant problems needing prompt attention.  The BOD committed to investigate.

January 25th Board of Directors Meeting

Somersett United
Somersett United

The Somersett Owners Association (SOA) Board of Directors (BOD) will be holding their open Board Meeting on Wednesday, January 25th at 5:30 PM in the Canyon View Room at The Club at Town Center. For those interested in attending, the meeting agenda may be accessed via the following link:

January 25th BOD Meeting Agenda

 In addition to the BOD Meeting Agenda, a “Board Meeting Packet” is now being made available to SOA members via the mysomersett.com website. These packets contain detailed information behind the agenda items, which is good because the agenda document itself does not provide sufficient descriptions as to what the agenda items are all about.  The January 25th Board Meeting Packet may be accessed by logging on to your http://www.mysomersett.com account (If you do not have one, you are urged to sign up) and clicking on the “SOA/Committees & Meetings” link.

Background information on some the January 25th agenda items are as follows:

Item 4  –  December 14th 2016 BOD Meeting Minutes

If one did not attend the December BOD Meeting, this document summarizes discussions and decisions. However, to read it you must access the January 25th Board Meeting Packet as discussed above. Some notable contents include:

  • Election of BOD Officers: Glenda Powell – President, Tom Fitzgerald – Secretary, Joe Fadrowsky – Treasurer
  • A Reno Parks Presentation addressing access recommendations to Sierra Vista Park from Somersett. That is, vehicle access at the 1900 block of Dakota Ridge Trail (parking lot to be located on Park property) and pedestrian access at the intersection of Somersett Parkway and Whisper Rock Way.
  • BOD positions and recommendations for construction flow traffic through Somersett and the Toll Brothers Area 6 (165 single family homes) development.
  • A decision to hold Homeowner Town Hall meetings on The Club at Town Center Expansion Study performed by BJG Architecture and Engineering. This is an extensive 42-page document consisting of the following elements: 1) Process, 2) Key Areas, 3) Priorities and Solutions, 4) Product Examples, 5) Building Code Summary & PUD Parking Requirements, 6) Group Interview Forms, 7) Concept Drawings and 8) Detailed Cost Estimates.  The full report is contained within the “December 14th Board Meeting Packet”, which can be accessed on the mysomersett.com website as described above.

Items 7.a & 7.b  – Bid openings for the Tree Mapping and Irrigation Mapping Proposals

Tree Mapping RFP  –  Provides for a computerized and editable database of all trees within Somersett using industry recognized tree mapping software. Includes aerial maps, GPS information, environmental benefits and maintenance & irrigation recommendations. Bids received from Reno Green Landscaping, American Arborists and Dale Carlon Consulting.

Irrigation Mapping RFP  –  Provides for a computerized and editable database of Somersett’s existing irrigation system documenting the location of all major hardware components.  Evaluate hardware condition and performance. Make recommendations for hardware replacements and/or additions. Optional work scope involves the preparation a feasibility report for use of an alternate water source for the Somersett irrigation system. Bids received from Reno Green Landscaping and Custom Landscape & Irrigation,