On August 7th, SOA Board member Ryan Burns conducted a strategic planning workshop at TCTC. Workshop participants consisted of Board members, Committee members and Management (FSR) staff. One objective being to assist in the establishment of Association goals and provide Budget and Finance Committees with information to support preparation of the SOA’s 2018 budget. This was not intended as a decision making workshop, only one to generate useful information in support of future planning steps and decisions by the Board.
In conducting the workshop, Mr. Burns used the SWOT analysis technique, a structured planning method to evaluate the Strengths, Weaknesses, Opportunities, and Threats facing the Association. Participants were divided into four groups and assigned to generate meaningful information for each of these categories, which were then presented and discussed in SWOT matrix format. Elements of which were then assigned to various entities (Board, Committees, or Management staff) for follow-up.
Suffice it to say that numerous diverse items were presented and discussed for each of the SWOT elements (mostly Strengths and Weaknesses) , which were too numerous to describe here. Obviously, subsequent filtering will be required to focus on those elements which best support future planning activities and Association goals.
Homeowners were invited to attend the workshop and provide opinions/comments at the close of the meeting. Few were in attendance and only one provided opinions on the following: 1) The SOA needs to form a Committee to come up with a plan or plans for what to do with the Country Club land in the event the Country Club defaults on the Lease Agreement, 2) The SOA should be looking at ways to utilize the water rights included in the Country Club Land and Water Rights Purchase Agreement to its financial benefit. suggested there is more water available here than will ever be used for Association and Country Club usage, and 3) Both Canyon 9 and Country Club Maintenance Costs are too high, that design changes geared to reduce fairway and green sizes could significantly reduce maintenance costs.
Overall a well conducted workshop with good results from enthusiastic participants. What remains to be seen is how these results are followed up on in future planning sessions.