September 27th BOD Meeting Summary

Following is a recap of issues discussed and or approved at the September 27th Somersett Owners Association (SOA) Board of Directors (BOD) Meeting. The full meeting agenda may be accessed via the following link:

September 27th BOD Meeting Agenda

Committee Reports

  1. Facilities Committee –  The BOD approved a Committee recommendation to purchase four red leather chairs for the TCTC Foyer at the discounted price of $5,432 (normal price ~$9,000).
  2. Communication Committee –  The BOD approved Committee recommendation to replace the current SOA IT service provider Erlach Computer Consulting with IQ Technology Solutions.  This based on sub par performance and over priced services on the part of Erlach . Appointment of Joseph Capotrio to the Communication Committee was also approved.
  3. West Park Committee –  The BOD will take under consideration the Committee recommendation to fund upgrade of the Parks planned paths from DG to asphalt in the 2018 budgeting.  Basis being that since the SOA will be responsible for the Park maintenance, asphalt paths would be less costly in the long term.
  4. Election Committee –  The BOD approved amending the Charter of the Communication Committee to include responsibility for election oversight activities.  This due to lack of interest by homeowners to serve on the Election Committee and the small amount of time to support the election oversight activities.


The BOD approved the June and July Financial Statements. For those interested in the financial details (e.g., balance sheets, revenues, expenses, budget variances, reserves, etc.) for each of the Common Area, The Club at Town Center and Gates operating areas, one may log on to the SOA website at and access the September 27 BOD Meeting Packet under the SOA/Committees & Meetings tabs.

Old Business

  1. Rockery Wall Update –  Some minor details still need to be worked out between Granite Construction (successful bidder at $2.1M for Rockery Wall and Hillside repair projects) and supporting contractors.  However, work is still projected to start around mid-October.
  2. Alternate Access for Canyon 9 Pond Cleaning –  A $7770 change order was approved for the Canyon 9 Pond cleaning project.  This to accommodate an alternate access to the Pond in the event of problems with access via the Greens at Town Center property (i.e., parcel adjacent to TCTC and Canyon9)
  3. Pool Redesign Update –  There is still an issue with engaging a construction contractor as a result of no bids having been received in response to the RFP.  Discussions with potential contractors are ongoing, but the BOD may have to go through another bid cycle.  Start of construction at pool closing is now in jeopardy, delay may impact Spring pool opening.
  4. Fuel Fire Update –  2017 budgeting has resulted in completion of over half of the identified Priority 1 tasks. Remediation work targeted for 2018 will require further budgeting of approximately $500K.

New Business

  1. Vendor proposals for work related to the Rockery Wall and Hillside repair projects were approved totaling $317K. This is in addition to the $2.1M Granite Construction proposal previously approved.  Breakdown of the $317K is as follows:
  • CME Rockery Wall and Slope Failure Geotechnical Testing and Inspection –  $68.5K
  • Kane SBE Slope and Crescent Point Monitoring –  $43.4K
  • CFA Construction Staking of Rockery Wall and Slope Failure Repairs –  $23.2K
  • Reno Green Landscaping of Owners Backyards –  $182K

Note:  The BOD advised that no other proposals related to Rockery Wall and Hillside repair work is outstanding nor anticipated. Therefore, total cost to the SOA for this activity will be approximately $2.4M.  Method of funding is still under review. For future considerations, the BOD is looking at performing a survey to establish the location of all rockery walls within Somersett with regard to SOA Common Areas.  This would also include location of Country Club leased property in relation to SOA property.

  1. TCTC Cleaning Proposal – Bids were received from two vendors. Successful bidder was Prestige Building Maintenance at $5800/month for TCTC and $460/month for satellite bathrooms.
  2. P Card Agreement and Authorization – The BOD approved use of US Bank Purchase Cards for FSR staff members Tracy Carter (Community Manager), Bernadette Rodas (Assistant Community Manager) and Callie Froese (Club Manager) for minor operational expenses ($1000/month limit).
  3. Insurance Renewal –  Bids were received from two Insurance companies.  Successful bidder was Hayes Insurance at an annual premium of $59,340.

September 27th BOD Meeting Packet

The Somersett Owners Association (SOA) published the meeting packet for the September 27th Board Meeting  (i.e., on today  September 26th – better late than never!). Packet is available for viewing on the SOA website (  However, this Packet contained very little back up material for meeting agenda items (see previous post).

Material contained in the Board Packet consisted of the following:

Committee Recommendations:

  • Communication Committee    Recommended replacing the current SOA IT Service Provider Erlach Computer Consulting with IQ Technology Solutions.  Apparently Erlach has been doing a lousy job and are over priced.
  • Facilities Committee    Recommended the purchase of four new red leather chairs for TCTC Foyer to replace the existing two tan chairs. Cost is $5432, which represents a significant vendor discount due to a previous order error.
  • West Park Committee    Recommended upgrade of Park path surfaces from DG to Asphalt.  Easier to maintain and will cost far less in the long term.

Financials    Included both June and July Financial Reports 

Old Business – Verbal Reports (by staff)  will be given on Rockery Wall Repairs, Pool Redesign  and Fire Fuel issues.  No backup material contained in the Board Packet

New Business    The Board Packet did not contain any backup material for six out of the seven new business items.  Only the “P-Card Agreement and Authorization” item was addressed in the Packet, in which the acquisition of US Bank Purchase Cards for use by FirstService Residential staff (Tracy Carter – Community Manager, Bernadette Rodas – Assistant Community Manager and Callie Froese – Club Manager) was approved along with established parameters.

September 27th Board of Directors Meeting

The Somersett Owners Association (SOA) Board of Directors (BOD) open meeting is scheduled for Wednesday, September 27th at 5:30 PM in the Canyon View Room at The Club at Town Center (TCTC). The BOD meeting agenda may be accessed by clicking the following link:

September 27th BOD Meeting Agenda

The Board Meeting Packet for the September 27th Meeting has not yet been made available on the Association website.  This Packet usually contains additional details with regard to agenda topics, thereby providing homeowners with a broader base of information for any questions or comments they may have.  If made available before the Meeting, details will be published on this website.  Alternately, those interested may log onto the SOA website at, click on the SOA/Committees & Meetings Tabs and look under “Board Meeting Packets” to see if it is available.



September 18th BOD Meeting Summary

Following is a recap of issues discussed and or approved at the September 18th Somersett Owners Association (SOA) Board of Directors (BOD) Meeting. This was a special meeting called for the primary purpose of opening bids for: 1) repair of the hillside and rock wall failures caused by the winter storms, and 2) redesign of The Club at Town Center TCTC) swimming pool facility.

Hillside and Rockery Wall Repair

Bids were received and opened from two contractors as follows:  1) Granite Construction at $2,032,663, and 2) SMC Construction at $2,329,007.  After some discussion with Seth Padovan (SOA Consulting Engineer), the BOD approved accepting the Granite Construction bid subject to verification it meets the Request for Proposal requirements.  Due to some potential interplay with the SOA Landscaper, Reno Green, the BOD approved a not to exceed price of $2,100,000.  Work will be broken down into three separate projects as follows:

  • SBE Hillside (Woodcrest Court Area) Repair  – $348,656
  • Timaru Court Area Rock Wall Repair – $1,105,436
  • Trail Ridge Area Rock Wall Repair – $578,571.  This involves damage adjacent to the Country Club’s 4th fairway. Since some of the damage is on property leased to the Country Club, per the lease agreement, the Country Club would be liable for these repairs. Discussions are underway with the Country Club with no resolution to date. However, a 50%-50% split appears to be appropriate.

It was noted that some of the required repair work is on homeowner property, and that the SOA attorney “reach-out” to Homeowner attorneys to resolve any issues.

How the above projects are to be funded has not yet been determined.  The Finance Committee is looking at funding via Reserves, Debt Funding Fees, and/or Special Assessments and will provide a recommendation to the Board. It has been determined that the required repairs are not covered under the SOA’s insurance policies.

TCTC Pool Redesign

The BOD had previously approved one of several pool redesign options presented by retained architect Ohlson Lavoie Collaborative (OLC).  The price for the approved option was estimated at $278,000. OLC subsequently submitted the approved project option to several contactors to bid on.  Unfortunately, no bids were received. The BOD is now considering options for moving forward on this project without engaging in a further bid process.  This includes direct negotiations with the original pool constructor and/or others who may not have been contacted by OLC. The BOD hopes to obtain closure on this project in time for construction to begin upon annual closure of the pool facility.

Sierra Canyon ARC and Somersett AGC Approval Process

The BOD approved a notification (letter) to the Sierra Canyon Board that advises requests for property improvements by Sierra Canyon owners must first be submitted to the Sierra Canyon ARC for approval, and if approved then submitted (by the owner) to the Somersett AGC for follow-on approval.  If not approved by the Sierra Canyon ARC, then no submittal to the Somersett AGC will be entertained.  This notification will also be sent to all Sierra Canyon owners immediately following notification to the Sierra Canyon Board.

Dell Webb Parkway East Landscape Improvement

The BOD approved two proposals from Reno Green for landscape improvements along Dell Webb Parkway that fall under SOA responsibility.  Cost for the two projects totaled ~$30K.

Sierra Canyon Town Hall Meeting

The following public email submitted by Joe Bower, Sierra Canyon Owner, for re-publication on this website:

Good morning, Sierra Canyon. 

Many of you may recall an email sent last week concerning the cancellation of Bingo due to a Town Hall Meeting scheduled for the same day. Of course, this has led to a lot of questions from Sierra Canyon residents. 

Here are just a few details about the “Town Hall” Meeting:

Date:              September 28, 2017

Time:             5:30 p.m. 

Location:       Sierra/Tahoe Room

Presenters:   KLS Management

KLS Management is part of a group who has purchased land West of Sierra Canyon and is proposing to build homes in the area. The presentation will focus on a proposal to build a connecting sewer line and have various proposals they would like to discuss. The presentation will be followed by a Question and Answer period. 

This is a “don’t miss” meeting. The construction that may happen to the West will have a significant impact on Sierra Canyon. Issues concerning dust, traffic, use of Sierra Canyon streets, and areas adjacent to Sierra Canyon should all be part of the discussion. 

If you have any questions, we highly encourage you to bring them with you to the meeting. We’re sure the presenting group can answer any questions you have. 

Thank you all, and have a great weekend. 

Dennis O’Brien,
Communications Coordinator  
Sierra Canyon Association

September 18th Board of Directors Meeting

Somersett United

The Somersett Owners Association (SOA) Board of Directors (BOD) will be conducting a special meeting on Monday, September 18th at 5:30 PM in the Canyon View Room at The Club at Town Center (TCTC).

 Purpose of the meeting is to open vendor bids for 1) Rockery Wall and Hillside repairs resulting from winter storms and 2) the TCTC Pool Redesign Proposals.

 Cost for the repair work  is expected to be in the $1.0M range, which raises the following questions:

  1.  Coverage under SOA Insurance policies
  2. Availability of Reserve Funds
  3. Impact on Homeowner Assessments
  4. Country Club Liability (some rockery wall damage is on SOA property leased to the Country Club)

Not sure as to what extent these issues will or will not be discussed at the meeting.  However, as in all BOD open meetings, owners will have the opportunity to comment or ask questions.