Most Somersett owners have now received their Ballots for the election of SOA Board Members. Unfortunately, the cover letter describing the voting process was inadvertently omitted from the original mailing. In addition, included within the Ballot mailing were several other Association documents (e.g., 2018 Budgets, 2018 Reserve Studies, Assessment Collection Policies), all of which were not collated in the most readable manner. It is understood that the Association might have wanted to save on mailing costs, but believe that the election material should have been provided via a separate mailing to insure it is not overlooked. Inclusion with other Association documents have resulted in some confusion in the past.
That said, it is important for owners to follow the voting process to insure their Ballots are counted. This was described in a subsequent SOA communication as follows:
“NOTICE IS HEREBY GIVEN that the Annual Meeting and Election of Three (3) homeowners to the owner controlled Board of Directors for Somersett Owners Association (SOA) will be held on November 15, 2017. The “recorded date” for members who have the right to vote has been set as the date of the mailing of this notice.
Three (3) owners will be elected as Board members. Two (2) will serve two (2) year terms and one (1) will serve a one (1) year term. The new Board members will take office effective immediately following the annual meeting.
Nevada Law requires that all Directors are elected by Secret Written Ballot. Only you can vote on your Secret Ballot. The Ballot must be completely filled in by the owner and then placed in the envelope marked Secret Ballot. It will not be opened until the annual meeting. You have ONE (1 ) vote for each vacancy on the Board. There are THREE (3) vacancies on the Board at this time. Therefore you have a total of THREE (3) votes. You may choose to only vote for ONE (1 ) candidate; however, you may not vote for a candidate more than once.
After you have marked your Secret Ballot enclose it in the Secret Ballot Envelope. Place the Secret Ballot Envelope in the Return Envelope and provide your return address. Once you have completed and returned your Secret Ballot, you will not be able to obtain a new Secret Ballot if you change your mind on your vote.
All mailed ballots must be received in a sealed envelope at The Club at Town Center, 7650 Town Square Way, Reno, NV 89523 by Tuesday, November 14, 2017. Ballots may be returned in person to the ballot boxes at The Club at Town Center or the Aspen Lodge, no later than 1pm on Wednesday, November 15, 2017. No ballots will be accepted at the meeting.”
It is important that the colored, “Ballot Enclosed” envelope be enclosed within the self addressed “Return Envelope”, whether mailed or dropped off at the Ballot Boxes. The “Return Envelope” provides for Ballot validation and eliminates duplication.