SOA Committee Members Needed

With all the significant issues facing the Somersett Owners Association (SOA) Board of Directors in 2018, they will need much support from the various SOA Committees. Unfortunately, some of these Committees are currently understaffed. In this regard, Association Members who wish to serve their community by participating on one of the SOA Committees are encouraged to do so. Committee information may be found on the SOA website at http://www.somersett.net. To access, log on to the SOA website and go to the “Committees and Meetings” page under the “SOA” tab. Information contained on this webpage includes a listing of Committees, their current members and a link to the Committee Charter.

Committees on which Association members may serve are listed below along with their current staffing level. The numbers in parenthesis (x-y) represent the minimum to maximum number of authorized Association members per their respective Charters. To view any of the Committee Charters, simply click on the Committee name.

Communications Committee (5-8) – Current membership (3)
Facilities Committee (3-7) – Current membership (3)
Finance & Budget Committee  (5) – Current membership (2)
Community Standards Committee (4-8) – Current Membership(3)
West Park Committee (7) – Current membership (5)

What is confusing is why the SOA Committees and Meetings page only advertises open positions for the Communications Committee (2) and the Finance Committee (2). This is not consistent with the allotted number of members for the individual Committees. Perhaps this is due to an outdated member list or a BOD decision only to staff at the minimum allocated level. Maybe a combination of both, since the listed Election Oversight Committee has been disbanded, The Facilities Committee still has a “Strategic Planning “ function in its Charter (even though this function was apparently eliminated, hence the name change), and that the West Park Committee is being restructured to include both the East and West Parks.

Whatever the case, anyone wishing to serve on a SOA Committee needs to fill out the SOA Committee Application Form and forward it to the SOA’s Community Relations Coordinator, Kayla Franklin at kayla.franklin@fsresidential.com, with a cc to the SOA Board at soaboard@mysomersett.com, or simply drop it off at the Club at Town Center reception desk.

In addition to Committee member information, the same SOA webpage contains links to “Recaps” of the various Committee meetings. However, these are sporadic with the last one dated July 11, 2017. In the spirit of improved communications and keeping Association members abreast of what activities the Committees are engaged in, it has been recommended that routine “Committee Reports” be published on the SOA Website. Perhaps on a bi-monthly basis, which could also be included in the bi-monthly Somersett Living Newsletter.

3 thoughts on “SOA Committee Members Needed

  1. I would personally like to thank Glenda Powell, for her service to our community. She served to the best of her ability and without bias, and worked tirelessly for all of us. I hope all who follow her will do the same.

  2. First off thank you SU for this post. You have saved me some work in one area but created more in another.

    I have to say up front that I find this post troubling on many levels. I have to disagree with SU on a statement made, and that is the first sentence. These committees are important every month of every year and there needs to be an ongoing effort to keep committees properly staffed. Most of the charters that I have read so far require there to be 2 BOD members for each committee…. if this is the case there is ample notification of a committee staffing level so how could the level of staffing be what is listed in this post?

    Here is my question to SU, when did you become aware of this issue? I guess I am a little taken back that this comes out 2 days after the election and not before.

    This is going to be a tough problem to solve in the short term because you are looking for multiple volunteers over a wide range of skill levels.

    Here is my statement to SU;

    I have some thoughts on how to start moving forward in this area. However, I will not discuss things in public before discussing it with the other SOA BOD members. This is a matter of simple respect to them.

    I will start looking/researching this topic to see if there are some simple solutions that might help find volunteers…. example…. meeting dates and times, maybe a simple change that can open up committees to people with diverse responsibilities will help attract volunteers.

    My personal opinion on this topic. I believe that there needs to be an open filing period for applications for any committee. The goal is to try and get multiple applications so that a specific committee can vet the applicants and make a recommendation to the board.

    In another post I said that I would not be working 40+ hours a week on stuff…. I may have spoke too soon.

    Steve Guderian

    1. Steve,

      First of all, coagulations on your election, secondly, it was great to see a BOD candidate join in on SU Blog site discussions. However, I expect that this will be tempered somewhat in the future, which is totally understandable. As a BOD member you will have new responsibilities, avenues and venues to consider.

      Back to Committees. This site has published many articles in the past regarding Committees and SOA communications. The timing of the latest post was purposeful given that we now have three new Board Members. As far as the number of current Committee members referenced in our post, one can only go with what is listed within the SOA website. If the SOA website listings are in error, then that is a problem itself, as it takes little effort to keep the SOA’s Committees and Meetings page up to date.

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