APPROVED SOA VENDOR PROPOSALS

At the December 14th Somersett Owners Association (SOA) Board of Directors (BOD) Meeting, vendor bids for the following SOA budgeted items were opened, discussed and approved:

TCTC Pool Redesign, Site Plan and Project Management Proposals

Discussion and approvals on this item were deferred until the next BOD Meeting. This to allow for review of a recently received proposal that was not included in the December 14 BOD Meeting Package.

Canyon Nine Golf Course Maintenance

Received Bids (2-year contracts):

  • Somersett Golf and Country Club – $309,000 annually (price included approximately $10k  in electricity costs for water pump operations, which were not included in other vendor bids).
  • Finishing Touch Landscape Maintenance – $321,700 annually
  • Reno Green Landscaping – $262,347 annually

After some discussion, primarily regarding Reno Green’s expertise with golf course maintenance, their history in adhering to contract costs and the significant price difference, the BOD voted to accept the Reno Green bid (three yes, one no and one abstention). This subject to staff review and verification that the Reno Green proposal addresses and meets all proposal requirements.

Town Square Landscape Maintenance

Received Bids:

  • Reno Green Landscaping – $24,144 annually
  • Signature Landscapes – $24,972 annually

Encompasses maintenance of all land within the Town Center complex except for TCTC interior pool area and the land dedicated to the “Greens at Town Center” residential development. The BOD voted unanimously to accept the Signature Landscaping proposal. One reason being to assess them as an alternate to Reno Green for future considerations.

Drainage Way Repair

Received Bids:

  • Gradex – $28,454
  • Sierra Nevada Landscape – $35,327
  • MMW Construction – $30,300

This contract addresses repair work on some common area drainage ditches. The BOD voted unanimously to accept the Gradex bid.

SOA BYLAW CHANGES

At the December 14th BOD Meeting, the BOD President proposed, for discussion purposes, amendments to the SOA Bylaws, which would essentially, 1) increase BOD member terms from two years to three years and 2) change the “quorum” requirement necessary for the BOD to conduct official business from four members to three members. After some discussion, the BOD members agreed to review the Bylaws with regard to these changes plus any other recommended changes that they may have. All recommended changes would then be brought to the BOD for approval. Any approved changes would then be submitted to SOA owners for a ratification vote as required by Nevada Law.

Editorial Note:

The SOA Bylaws are not the only governing documents in need of a critical review. Perhaps more importantly are the CC&R’s and Articles of Incorporation. Please access the October 2017 Archives for the post entitled “SOA Governing Documents” for a summary of reasons for updating these documents.

Therefore, it is suggested that the BOD expand their review of the Bylaws to also include the CC&R’s and Articles of Incorporation, or perhaps appoint a Committee to accomplish same.

December 14th BOD Meeting

The next Somersett Owners Association (SOA) Board of Directors (BOD) open meeting is scheduled for December 14th, 2017 at 5:30 PM in the Canyon View Room at The Club at Town Center (TCTC). The Meeting Agenda may be accessed by clicking the following link:

December 14th BOD Meeting Agenda

The BOD Meeting packet which contains some of the details behind Agenda topics is available on the SOA website (www.somersett.net) under the SOA/Committees & Meetings tab. Packet details are summarized as follows:

Committee Reports

  • Budget & Finance – Final approval of the consolidated debt bank loan to help finance the hillside and rockery wall repairs. Also, a recommendation to approve the appointment of Maryann McKinley to the Committee.
  • Communication – A recommendation to approve appointment of Nancy Chantos to the Committee.
  • SOA Parks – A discussion on a fund raising plan for the Somersett West Park. The City of Reno will be contributing $850,000 to its construction. However, per current plans, an estimated $1,250,000 will be required for completion. Therefore, a fund-raising project, conducted in conjunction with the Truckee Meadows Parks Foundation and the City of Reno, is planned to raise an additional $450,000. Details of the proposed fund rising project may be assessed by clicking on the following link: https://www.tmparksfoundation.org/somersett-west-park.

Old Business

  • Legal Update – The SOA has settled lawsuits with twelve of the fourteen Somersett owners who purchased Northgate Golf Course property and subsequently incorporated it in into their original Somersett parcels. Litigation centered around the application of SOA governing documents to the Northgate parcel acquisitions. Settlement details with the twelve owners have not been released by the SOA. Litigation with the two remaining homeowners continues.
  • Rockery Wall & Landslide Repair  –  A status update by SOA Consulting Engineer Seth Padovan.
  • Pool Redesign, Site Plan & Project Management Proposals – The BOD Packet only contained a proposal from Ohlson Lavole Colllaborative (OLC) for additional services associated with the TCTC Pool Redesign Project. OLC is the same firm that developed the Pool Redesign option previously approved by the BOD, for which OLC’s construction estimates were grossly underestimated come bid time. The result being that this project is now on a construction hold. No “Site Plan or “Project Management” services were described in the BOD Packet.

New Business

  • Golf Course Maintenance (Sealed Bids) – In past years, this contract has been awarded to the Somersett Country Club at a price of slightly over $300K. It will be interesting to see if any competitive bids have been received.
  • Town Square Landscape Proposal – Two proposals for landscape maintenance of the Somersett Town Center properties have been received. One from Signature Landscapes for $24,972 annually and one from Reno Green at $2012 per service month. This encompasses all land within the Town Center complex except for the TCTC interior pool area and the land dedicated to the “Greens at Town Center” residential development. See SU’s previous post of December 5th entitled “Town Square Properties Cost Center” for background on the origin of these proposals.
  • Addendum to IT Contract – A proposal from IQ Technology Solutions to provide the SOA’s IT support at the rate of $2384 per month.
  • SOA Committee Items – 1) Primary and Alternate Board member assignments to the individual Committees, 2) Listing of owner memberships on individual Committees, 3) Proposed revisions to Committee Charters.
  • By-Law Revisions – The BOD is proposing changes to the following SOA By-Laws: 1)  Section 3.03 “Election and Term of Office”, change would increase the  BOD’s term of office from two to three years, 2)  Section 3.10 “Quorum”, change redefines the BOD quorum for conducting business from 66% to 60%, or effectively, from four BOD members present to three members, 3)  Section 3.15 “Executive Committee”, this section is to be deleted in its entirety, it previously identified an Executive Committee comprised of the BOD President, Secretary and Treasurer, who could be granted some limited powers in conducting Association business.

Note: Section 5.04 “Amendments” of the By-Laws states “These bylaws may be amended or repealed by approval of majority of the regular members”. It is assumed that, unless defined elsewhere, that regular members refers to all Somersett owners in good standing. Therefore, an owner vote would be required.

This will be the first BOD meeting for newly elected BOD Members, Jason Roland, Frank Leto and Steve Guderian and the first presided over by Tom Fitzgerald as the new BOD President. Ryan Burns remains as the Treasurer and Steve Guderian will serve as Secretary. Owners are encouraged to attend this BOD meeting, providing support to the new Board and to observe how they will function in the months to come. Also, to express their opinions or concerns on any of the agenda topics at the opening of the meeting, or unrelated topics at the conclusion.

Neighborhood of Lights Contest

Looking forward to Somersett’s first annual Neighborhood of Lights Contest? It is lready in full swing with spectacular nighttime dispays up for the enjoyment of all.

A map of homes participating in the contest will be available at The Club at Town Center (TCTC) through December 15th, along with the ballots for voting for your choice. If you have not yet done so, pick up your map, take the tour, and make sure you drop off your completed ballot at TCTC by the December 15th deadline.

Subsequently, all residents are invited to attend the “Celebration of Winners” gathering to be held at TCTC on Sunday December 17th from 5 to 7 PM.

Town Square Properties Cost Center

In the SOA’s 2018 Budget Mailer package you may have noticed a “Town Square 2018 Operating Fund Budget”. This represents a newly implemented cost center associated with management of the Somersett Town Center properties in accordance with their governing documents (e.g., the CC&R’s referenced below). Currently these properties consist of the two commercial buildings (separate owners), the SOA’s Club at Town Center (TCTC) and the vacant lots owned by the SOA (presumably dedicated for future TCTC expansion). Since the SOA is the largest owner of the Town Center properties, it falls within the SOA’s purview to oversee management of these properties in accordance with their governing documents.

Per the 2018 Operating Fund Budget, collected revenue via owner assessments will total $136,436 of which approximately $88,865 is for operating expenses and $47,571 for the reserve fund. Owner assessments will be distributed as follows:

• TCTC pays in a total of $81,198 annually, of which $ 28,311 goes towards reserves (included within TCTC 2018 Budget)
• Commercial property #1 pays $28,546 annually, of which $9,953 goes towards reserves.
• Commercial property #2 pays $26,692 annually, of which $9,307 goes towards reserves.

A breakdown of the ~*89K of budgeted operating expenses are as follows:

• Management oversight (by FirstServices Residential) – $31K
• Landscape Services Contract – $24K
• Road Maintenance Snow Plowing & Sanding – $20K
• Legal Fees – $8K
• Misc and Other Contracted Services – $5K

The intent here is to assure that the look and feel of the Town Center properties are maintained in a way that is consistent with the rest of the Somersett community. In the past this has not always been the case. Therefore, it will be interesting to see if any conflicts arise between the SOA and the commercial building owners in this regard.

For those who may be interested, the CC&R’s applicable to the Town Center properties may be accessed via the following links (note that, like most of the Somersett community governing documents, they are in dire need of updating):

Somersett Town Center CC&R’s
Somersett Amended Town Center CCR’s

Any questions or concerns about the Town Center properties?  Email the FirstServices Residential Project Manager Ryan Dominquez at Ryan.Dominguez@fsresidential.com.

I80 ON RAMP IMPROVEMENTS

Submitted by Joe Bower, Sierra Canyon Owner

Don’t know who, but the suspicious finger points to Steve Guderian or Loren Farell two Sierra Canyon board members and both retired cops who have long been concerned with traffic matters within greater Somersett. Whoever you are, congratulations. Yes, I80 is not in greater Somersett, but close enough and all residents can benefit. Steve is also on the Somersett board.

Written by: Dennis O’Brien Communications Director – Sierra Canyon

“Many residents of Sierra Canyon choose to live here because it is perfect in so many respects. First, of course, is its status as a Del Webb, active adult community.

Another feature that may have been attractive to a lot of our current residents is the location of Sierra Canyon. The community is set either in the back or front of Somersett, depending on which way you exit and enter. It’s close enough to everything you need in the way of shopping and entertainment, yet far enough that every aspect of the city doesn’t permeate the quiet existence many residents love.

Of course, because of its seclusion, there are only two ways in and out of Sierra Canyon. You can either take the long trek down Somersett Parkway through a series of roughly 239 roundabouts (hyperbole, it’s really only six) or you can take the much shorter route to Interstate 80, through one roundabout and on to what might be one the more treacherous on-ramps on the I-80 corridor.

This precarious on-ramp may have gotten a little less scary and A LOT safer for Sierra Canyon residents, thanks, in part, to a specific resident who shall remain nameless. This resident has spent a lot of time corresponding with the Nevada Department of Transportation (NDOT) hoping to bring some much-needed attention to this dangerous traffic situation. The following are the recent improvements that were made to the on-ramp. And although not official, there are some other potential changes that may happen within the next two years:

NDOT has repainted the yellow lines on the left and the white line on the right as you ascend the on-ramp. The striping as you merge on to the freeway prior to the arrows, as well as the arrows have also been repainted. The striping and the arrows make you feel like you have an actual lane rather than being dumped right on to the freeway amidst the 65-plus miles per hour traffic. The reflectors on the right side of the on-ramp have been repaired and in replaced where needed. This will help the driver focus on the oncoming freeway traffic rather than thinking about driving off the on-ramp. Finally, the light at the top of the on-ramp is now working.

The bottom line, NDOT will be continually working on the safety of the on-ramp.

While the resident who has been in contact with NDOT wishes to remain anonymous, management and staff at Aspen Lodge would like to thank this person for helping to make their commute home, as well as the travel of all Somersett and Sierra Canyon residents much safer.

If and when management receives more information on future improvements proposed by NDOT, we will be sure to share them with the entire community. “