July 25th SOA BOD Meeting Recap

Meeting Agenda

The finalized BOD Meeting Agenda may be accessed by clicking on the following link:

July 25th BOD Meeting Agenda – Finalized

A recap of some of the more significant items discussed and/or approved follow:

Committee Recommendations:

  • Budget & Finance – Recommended approval of the Dennis Banks Construction Proposal for TCTC Pool Redesign Project. However, expressed some concerns regarding proposal price, exclusions and permit fees.
  • Facilities – Recommended appointment of Davis Nisenfeld to the Committee. Appointment not approved on a 2 – 2 vote (Board Member Ryan Burns was not present). Perhaps some hold-over concerns from Mr. Nisenfeld’s prior service on the Board?

Old Business

  • Legal Update – The SOA Attorney letter addressing all pending litigation may be viewed via the following link; “July SOA Legal Update Letter”. Nothing new on the Rockery Wall lawsuit. Letter includes a new item regarding a Homeowner complaint for an improper fine and non-approval of architectural changes.
  • Website Standard Terms and Conditions Policy – Not yet ready for approval. Will addresses homeowner use and restrictions for SOA Website access.
  • TCTC Pool Redesign Proposals – All proposals, four total, consisting of Pool Construction ($478,183) and related Surveying ($5,500 – $8,500), Materials Testing ($3,871) and Structural Engineering ($2,500) Services were unanimously approved. Not yet addressed is a Project Management Services proposal to be provided by Padovan Consulting. Per the July GM report It has been estimated that the total project cost, with contingencies, could amount to $560K, which does not include funds spent to date. It was interesting to note that these proposals were unanimously approved by the four BOD members present. This after much discussion, between Board and Finance Committee members, which were mostly negative, citing funding and priority concerns.

New Business

  • Somersett Fuels Mitigation Proposal – Approved a proposal from High Sierra Forestry to oversee implementation of the SOA’s Community Wildfire Protection Plan. Proposal based on an hourly rate ($75/hr) with an estimate between $2250 and $6600. Approved for a $4800 spending limit. Note: The SOA’s “Wildfire Fuels Assessment & CWPP Plan” prepared by Resource Concepts, Inc. in June 2017 is available for viewing under the References Tab on this website.
  • Collaboration Policy – A proposed SOA Collaboration Policy Resolution put forth “to foster a friendly relationship through mutual cooperation in the business dealings between Somersett Owners Association, Sierra Canyon Association, and The Vue Association”. The Policy addresses several areas of cooperation, collaboration and coordination. There was a discussion on why such a document was even needed and how it might impact the SOA’s cost of doing business. Discussion ended without any action being taken. For some reason, The Villages was not included in the proposed Collaboration Policy, could this be related to FirstService Residential being the common Community Manager for the three associations covered by the Policy?
  • Delinquent Assessment Collection Agreement – An updated Agreement with Red Rock Financial Services (a subsidiary of FirstService Residential) was approved. The Agreement, for the most part,  is a no cost model with collection fees being paid for by the Homeowner.