September 25th SOA BOD Meeting Recap

A recap of the New Business items discussed and/or approved at the September BOD Meeting follows:

Note: See previous post of September 22nd for meeting agenda topics and associated details

Item 7. – BOD approved acceptance of Signature Landscape’s proposal of $32,632 for hillside & drainage repairs along Roanoak Trail, Oak Hollow Trail and Scott Valley Road. Repair work involves minor soil excavation and installation of rock and straw waddle.

Iten 7.b – Opened bids from Granite Construction ($262,262) and Gradex Construction ($123,123) for Winter Peace Ct. hillside stabilization repairs. Work consists of grading activity and installation of rock and straw waddle. Contract was awarded to Gradex Construction.

Item 7.c – Approved CFA proposal for Rockery Wall settlement monitoring at the Somersett Parkway second round-about. Proposal amount includes $2,100 for setup and initial observation and $750 for each subsequent observation. Observations to be conducted on a once per month basis with a limit of ten observations. (Hopefully results will result in the re-opening of the walkway adjacent to the Rockery Wall)

Item 7.d – Discussion on miscellaneous plans for the Somersett West Park arising from SOA Park & AGC Comittees and City of Reno comments. Most of the discussion centered on fencing and BBQ considerations. No decisions or approvals ensued, only that further discussions between the parties be held and comments resolved before coming back to the Board.

Item 7.e – Approved Reno Green proposal of $21,250 for installation of 50 trees along the Somersett Parkway.

Item 7.f – A proposed agreement between the SOA AGC and the SCA ARC was defeated on a 3-2 vote. The proposed agreement woud have established some guidelines and responsibilities between the two architectural committees. Director Roland expressed the opinion that acceptance woud be in violation of the SOA CC&R’s. Futher negotiations between the SOA and SCA required.

Item 7.g – The revised TCTC Rules and Regulations were reviewed and approved. Major changes involve pool safety issues, clarification of TCTC alchol policy and elimination of Teen Center (no longer applicable) related rules.

Item 7.h – The revised Facilities Charter was approved. Major change was addition of some common area amenity responsibilities to the Charter.

Items 7.i & 7.j – SOA Collection and Compliance Policies were reviewed and approved. No apparent changes from current Policies in effect.

Item 7.k – A homeowner request to plant a tree in the common area adjacent to their home (i.e. by and at expense of homeowner) was denied, primarily due to liability concerns.

September 26th SOA Board Meeting

The Somersett Owners Association (SOA) Board of Directors (BOD) open meeting is scheduled for Wednesday, September 26th at 5:30 PM at The Club at Town Center (TCTC) Sports Court. The Meeting Agenda may be accessed by clicking on the following link:

September 26th BOD Meeting Agenda

The BOD Meeting Packet, which contain details pertaining to many of the Agenda toics is now available on the SOA website ( www.somersett.net ) under the SOA/Committees & Meetings tab (Member Loigin required).

New Business items on the Agenda which contain back-up material within the BOD Meeting Packet referenced above include the following:

Item 7.a  –  Evaluation of proposals for ”Various Common Area Hillside/Drainage Repairs” from Signature Landscapes ($34.632), Environmental Protection Services ($47,746) and Nevada Environmental Consulting ($36,100). Areas affected are along Roanoak Trail, Oak Hollow Trail and Scott Valley Road. The BOD Meeting Packet contains a complete description of locations and work to be performed.

Item 7.b  –  Opening of Bids for the “Winter Peace Ct. Hillside Stabilization” project. The BOD Meeting packet contains a  complete description of locations and work to be performed.

Item 7.c  –  Evaluation of a “CFA Proposal for Rockery Wall Settlement Monitoring at Second Round-About” proposal. Proposal amount includes $2,100 for setup and initial observation and $750 for each subsequent observation. (Comment: The detour sign for the walking path adjacent to the Rockery Wall does not advise reason for the detour, maybe stating this would defer walkers from ignoring it!)

Item 7.d  –  Review of a “West Park Plans” document, which contains comments from the SOA Aesthetic Guidelines Committee (AGC) on the City of Reno West Park Plans for Fencing, Lighting, BBQ Grills, Garden Shed, Restroom, Landscaping, Irrigation, Drainage and Miscellaneous features.  Somersett Parks Advisory Committee comments also included. (Question: Given that the West Park Property is not part of the SOA Common Area, but owned by the City of Reno and open to all Reno residents, why is the SOA AGC involved it its plans? If incorporated, will the AGC comments increase cost?)

Item 7.e  –  Evaluation of a “Tree Planting Proposal” from Reno Green ($21,250) for the planting of 50 trees along the Somersett Parkway.

Item 7.f  –  A “Discussion on SCA & SOA ARC Authority”, regarding a letter from the Sierra Canyon Association (SCA) to the SOA, which states the SCA intent to resume the SCA Architectural Committee’s responsibilities as outlined in a SCA memorandum dated June 14, 2018 (also included in the BOD Packet). In the SCA letter to the SOA, SCA agrees to the following:

  • An architectural committee application fee will not be charged by the SCA
  • All structural work and work requiring permitting will be reviewed by ARC and final approval will remain with the SOA.
  • SCA will be responsible for all applications reviewed and approved under their jurisdiction

Item 7.g  –  “Revised TCTC Rules and Regulations”. Proposed revisions for discussion and approval. Proposed changes include: A complete deletion of the Teen Center Rules provisions section; Permitting use of water only on the Sports Court (i.e., no other food or drink allowed); A designated swim diaper requirement for children not bathroom dependent; Restriction on use of toys/inflatables in the pool: and a Revised Alcohol Policy (a hot contention with many Association Members), which states the following:

Outside alcohol, beer and wine, will only be permitted inside of TCTC. No outside alcohol will be permitted on any outside space of TCTC including the pool and golf course.

Residents may be permitted to bring outside alcohol (beer and wine only) subject to the following conditions:

  1. It must be a TCTC sponsored event that is on the calendar and scheduled accordingly. Private events cannot have outside alcohol.
  2. There must be a staff bartender present. Alcohol must be checked in with the bartender at the time of arrival. The bartender must open and pour all beer and wine.
  3. There will be a $1.00 corkage fee for each container of wine and beer (for wine, nothing larger than 750 milliliters per container and for beer, 1-6 cans, nothing larger than 32 ounces. (Comment: seems inappropriate and insulting to charge a nominal fee to those who choose to bring their own booze!)
  4. Beer and Wine only.
  5. Management reserves the right to ask for a valid ID for age verification and to refuse service if we feel sobriety is at risk.
  6. Residents must follow all conditions and respect staff at all times. Question: is this provision really necessary?

Item 7.h  –  Review and approval of a “Revised Facilities Charter”, which adds responsibilities regarding other SOA Amenities to the Facilities Charter.

Items 7.i & 7.j  –  Review of the current SOA “Assessment Collection Policy and Compliance Policy”.

Owners who have an interest in any of the preceding agenda topics should plan on attending the meeting and making your comments known. As usual, homeowner comments on any of the Agenda topics are accepted at the beginning of the meeting prior to their discussion by the Board. Homeowners who wish to comment on any other topic are permitted to do so at the end of the meeting.

Only Ten Days Left to Submit your BOD Candidate Form

The deadline for submitting Somersett Owners Association (SOA) Board of Director (BOD) Candidate Forms is September 30th. As previously reported, the BOD positions currently held by Tom Fitzgerald (President), Ryan Burns (Treasurer) and Steve Guderian (Secretary) are up for election this year. Indications are that Mr. Guderian (recently appointed to fill a vacated Sierra Canyon Board position) and Mr. Burns will not be seeking re-election. To date, the SOA has received Candidate Forms and Statements from four Association Members. Since there are three open positions, this does not leave a lot of Candidates to choose from. Therefore, If you feel qualified and have a desire to serve your community, you are encouraged to “throw your hat in the ring” and submit your Board Candidate Form and Statement.

Candidate Forms are available on the SOA website under the “Seeking Candidates for Open SOA Board Positions” News posting. A copy may also be downloaded via the following link:

SOA 2018 BOD Candidate Form

Names of Candidates will not be made public by the SOA prior to the September 30th deadline. Election Ballots along with the Candidate Form and optional Candidate Statements will be mailed to all Association Members by October 15th.  A “Meet the Candidate” night(s) will be scheduled shortly after the ballot mailings. This to allow Association Members to meet the Candidates, listen to their responses on fixed questions (prepared by the Communication Committee) and ask questions of their own.

Candidates wishing to announce and publish any document supporting their candidacy on this website may do so via email to somersettunited@gmail.com

2018 SOA BOD Candidates Wanted

The Somersett Owners Association (SOA) Board of Director (BOD) positions currently held by Tom Fitzgerald (President), Ryan Burns (Treasurer) and Steve Guderian (Secretary) are up for re-election this year. Indications are that two of the preceding will not be seeking re-election. SU believes it important that incumbents disclose their intentions in this regard, as it may influence the decision of others to run or not run. All three open positions are for a two-year term. The election process being as follows:

  • Association members desiring to serve the community via the BOD must complete the required Candidate Form and return it by September 30th to the SOA office at The Club at Town Center (TCTC). Along with the required Form, Candidates may also include an optional one page “Candidate Statement” supporting their candidacy along with a “Head Shot”. Candidate Forms are available on the SOA website (http://somersett.net) under the “Seeking Candidates for Open SOA Board Positions” News posting. A copy may also be downloaded via the following link:

SOA 2018 BOD Candidate Form 

  • Election Ballots along with the Candidate Form and optional Candidate Statements will be mailed to all Association Members by October 15th.
  • Although not yet announced, if past practice holds, one or two “Meet the Candidate” nights will be scheduled shortly after the ballot mailings. This to allow Association Members to meet the Candidates, listen to their responses on fixed questions (prepared by the Communication Committee) and ask questions of their own.
  • Ballots must be returned (in the provided secret ballot envelope) to the SOA by 1 PM on November 19th. It is expected that, as in the past, ballot boxes will be installed at both The Club at Town Center and Aspen Lodge for convenience. They may also be mailed as long as they are received by the 1 PM November 19th deadline.
  • Ballots will be opened and counted at the November 19th Annual Homeowner Meeting at TCTC. Successful Candidates will be announced and will officially take office at that time.

Needless to say, new participation on the BOD is always a good thing. If you feel qualified and have a desire to serve your community, you are encouraged to “throw your hat in the ring” and submit your Board Candidate Form and Statement.

Any Candidate wishing to announce and publish any document supporting his or her candidacy on this website may do so via email to somersettunited@gmail.com