August 28th SOA BOD Meeting

Following is the final Agenda for the August 28th SOA Board of Directors (BOD) Meeting. Meeting starts at 5:30 PM at The Club at Town Center. The Board Meeting Packet supporting the meeting is also available on the SOA website at www.somersett.net under the SOA/Committees & Meetings tab.

August 28th BOD Meeting Agenda – Final

Details associated with the noted meeting agenda items, as derived from the Board Meeting Packet follow:

Committee Reports:

4.a. Budget & Finance – A verbal report by the SOA Treasurer, no details provided.

4.b. Facilities and Strategic Planning – Made the following recommendations to the Board: 1) Renewal of the Guest Pass program (4 passes/household) for 2020, 2) Approve installation of holiday lights at TCTC and roundabouts the first week of November 2019 and turned on the week of November 18th.

4.c. Communications – Nothing contained in Board Packet.

4.d. SGCC and SOA Water Management Advisory Committee – Nothing contained in Board Packet.

4.e. General Manager – Of particular interest to some may be Exhibit C “BrightView Landscaping Report”, and Exhibit E “Padovan Consulting SOA Engineering Update”. These reports summarize completed, ongoing and planned projects, and may be accessed via the following links:

BrightView August Landscaping Report     Padovan August SOA Engineering Update

Financials

SOA Financial Statements (Balance Sheets, Revenue & Expenses, Operating & Reserve Funds, Year-end Projections) for each of the four cost centers (i.e., Common Area, TCTC, Private Streets & Gates, Town Center) as of June 30th 2019. For those interested in all the details, these financial spreadsheets are included within the Board Meeting Packet accessible on the SOA website.

Old Business:

6.a. Legal Update  –  No update on the Rockery Wall Lawsuit. Still waiting for the Court’s ruling on the Plaintiff and Defendants Summary Judgement Motions, which will have a significant impact on moving forward.

6.b. Easement Access Proposal for Ventana Ridge  –  Carryover item from the last three Board meetings regarding a request from the Ventana Ridge Developer for access rights through a small portion of unused SOA property. Controversy is not the access, but how much to charge the Developer for it. A price approved at the May meeting was subsequently set aside, the June meeting approved obtaining a proposal for performing an asset evaluation from a qualified estimator, and at the July meeting a proposal from Valbridge Property Advisors at $4,500 to perform an evaluation was approved, albeit controversial. Perhaps the verbal report by the SOA GM will provide some closure here!

New Business:

7.a. Proposed Community Garden Charter – One facet of the Somersett West Park, now under construction, is the inclusion of a Community Garden. Apparently the Board believes that the formation of a Committee is needed to oversee its operation, hence the proposed charter which calls for the appointment of five members. If the Charter is approved, those owners interested in serving should submit their applications to the Board. A copy of the proposed charter is available via the following link:   Community Garden Committee Charter.

7.b. Revised AGC Charter – Revision basically consists of increasing the Aesthetic Guidelines Committee size from five to seven, consisting of one primary Board member, one alternate Board member and five independent design professionals (e.g., civil engineer, landscape architect, building architect). No Somersett owner participation included as this was eliminated in a previous revision. A copy of the AGC Charter is available via the following link: Aesthetic Guidelines Committee Charter

7.c. Appointment of New AGC Committee Members – The Board Packet contained no mention as to who the new members would be.

7.d. Gypsy Hill Fire Hydrant Re-Location Sealed Bids  –  Opening of bids. This work was previously approved at a Board meeting on a sole source basis, but apparently the scope of work has changed.

7.e. Gypsy Hill Low Spot Design Proposal from Tectonics  –  No info on this project was contained within the Board Packet, most likely a low cost proposal.

7.f. Asphalt Trail Repair Due to Root Heaving Proposals  –  Three proposals for walking trail repairs to be evaluated. 1) Sierra Nevada Construction at $11,792 with a $7,360 option for BioBarrier installation. 2) West Coast Paving at $17,664 with a $2,208 BioBarrier option, and 3) APS Group at $27,500 including the BioBarrier installation.

7.g. Drainage Channel Repairs Bid 6 Sealed Bids  –  Opening of bids for drainage channel repair and preventative measures along portions of the Parkway and Dakota Ridge.

7.h. Upgrade Irrigation Valves Along Parkway Proposal  –  A proposal from BrightView in the Amount of $49,735 for retrofitting the sprayheads and rotors along the Somersett Parkway with pressure regulators, check valves and some replacements. Purpose is to reduce waste and provide better irrigation coverage.

7.i. Holiday Lighting for TCTC and Roundabouts Proposal  –  Proposals from Lawn Express for installation and removal of holiday lighting at TCTC ($2,300) and the Parkway ($11,000).

7.j. Replace Flooring in Saunas and Massage Room Proposals  –  Estimates from 1) Designs for Living Tile & Stone at $8,000 to remove the carpet from the Message Room and tile from the Sauna Rooms and replace both with new tile (not included in estimate), and 2) D&L Tile at $7,042 for what appears to be the Sauna Rooms only.

7.k. Exterior Clubhouse Painting Proposals  –  Three proposals for exterior painting of TCTC and the two pool houses. 1) Color Trends at $44,000, 2) Fly Right at $63,000 and 3) WPI at $60,574.

7.l. Wrought Iron Fence Painting for Pool Deck Proposals  –  Two proposals for painting of the wrought iron fencing around TCTC pool. 1) Color Trends at $8.000 and 2) Fly Right at $25,000.

7.m. Play Pool Resurfacing Sealed Bids  –  Opening of bids for resurfacing of TCTC Play Pool and installation of two new water feature pumps.

Homeowner Comments

Homeowner comments are always welcome.  If you have any concerns or suggestions on any of the above agenda topics these may be presented (3 minute limit) at the beginning of the meeting. Comments on any other topic must wait to the conclusion of the meeting.  Attend and speak your mind!

 

 

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