December 12th SOA BOD Meeting

Following is the Final Agenda for the December 12th Somersett Owners Association (SOA) Board of Directors (BOD) Meeting at The Club at Town Center (TCTC). No change from the draft agenda previously published except for inclusion of the October 2019 financials.

December 12th BOD Meeting Agenda – Final

Information/comments on some of the agenda items (noted) as obtained from the Board Meeting Packet follow:

Committee Reports:

  • 4.a  Budget & Finance – Recommended approval of the Vasco proposal for Item 7.h Play Pool Electrical Work, and Item 7.j SI Legacy proposal for TCTC carpet replacement.
  • 4.b  Communications – Upcoming tasks: 1) Enhancements to improve the usability of the SOA website are nearing completion and should be ready for implementation early in 2020; 2) A look into the feasibility of posting ads on the SOA website to generate revenue; and 3) Commissioned FirstService Residential to print a large map of the community to facilitate communication at Board meetings. Also determined that the use of electronic communication signs within the community are not possible due to City of Reno restrictions.
  • 4.d  General Manager – A Rockery Wall Inspection Program report indicates that, to date, there is nothing significant to report. The November Padovan Consulting update on SOA engineering projects may be accessed via the following link:     SOA Engineering Update – November 2019

Old Business:

  • 6.a  Legal Updates – On November 1, 2019, the SOA filed notices of appeal against the Court’s ruling on the Summary Judgement in favor of the Defendants (Somersett Development Company et al.) in the Rockery Wall lawsuit. Appeals were assigned to the NRAP Settlement Program. A subsequent telephone conference with the Settlement Judge resulted in a Mediation Session set for March 13, 2020. The SOA also filed an opposition motion against each Defendants’ motion for attorney fees, a ruling on this matter is expected before year end. Note: Information on the NRAP Settlement Program may be accessed via the following link:
  • 6.b,c  Ventana Ridge Easement Access Appraisal and String/Bare Bulb Lighting Policy – No background info contained in the BOD Meeting Packet. Apparently just a discussion on status.

New Business:

  • 7.a  Unanimous Written Consent – Board Meeting Packet contained an unsigned Unanimous Written Consent document approving Generation Pool to perform repairs to the TCTC kids play pool (resurfacing) in the amount of $58,500. Not sure why the Consent Document is unsigned. Note: Unanimous Written Consent authorizations are normally used when there is an urgency involved. That is, cannot wait until the next Board Meeting.
    7.b  Rockery Wall Lawsuit Appeal Decision – No background info contained in the Board Meeting Packet on this item. Assume that it relates to an SOA previous announcement that an Attorney would be present to answer homeowner questions regarding the Appeal.
    7.c,d  Sealed Bids to be opened for the Canyon9 Golf Course, Town Square and TCTC Landscape Maintenance. Services are currently being performed by Reno Green (Canyon9) and Signature landscaping (Town Square & TCTC).
    7.e,f,g,h,i, j  The following Vendor proposals will be acted on:
    1. IQ Technology Solutions at $2,455/month for IT Managed Services.
    2. Imagine Marketing & Design annual contract for publishing of the Somersett Living Magazine at no cost to the SOA. Imagine makes revenue off of ads.
    3. Prestige Building Maintenance at $6,250/month (2-year contract) for TCTC janitorial services.  Comment: at $75,000 annually, was there no competitive bidding?
    4. Vasco Electric at $15,247 for TCTC kids play pool pump control system upgrade.
    5. Commercial Fitness Equipment at $3,037 for a Precor UBK-835 Upright Bike.
    6. TCTC flooring (carpet) replacement (3 options) from three different Vendors: 1) SI Legacy at $25,200-$30,700-$38,400; 2) BC Floor Coverings at $26,700-$32,455-$40,675; and 3) Definitive Flooring at $27,470-$34.08 -$41,860.
  • 7.k  Appoint Members to West Park Community Garden Committee – No info contained in the Board Meeting Packet as to who the members will be.
  • 7.n  Amended Liquor License – Amendment terminates the current liquor license with FirstService Residential effective January 1, 2020. No indication as to how this will be handled moving forward.
  • 7.o  Board Liaison Assignments for Committees – Assignments (Primary/Alternate) are as follows: 1) AGC – Fitzgerald/Hanson; 2) Finance – Baker/Strout; 3) Communications – Retter/Hanson; 4) Garden – Strout; 5) Facilities – Retter/Baker; and 6) SGCC – Fitzgerald, Hanson, Baker.
  • 7.r  SGCC Tolling Agreement Appointment of Executive Committee – Per item 7.o, this will consist of Board members Fitzgerald, Hanson and Baker (obvious as Board Members Strout and Retter are SGCC Members). No information contained in the Board Meeting Packet as to the purpose/charter of this Committee. Perhaps to negotiate a settlement with the SGCC rather than pursue litigation?

This is the first open Board Meeting that includes the two newly elected Board members Craig Hanson and Simon Baker. As always, owners are encouraged to attend the monthly SOA BOD Meetings. Especially this one, given the controversial decision to appeal the Rockery Wall lawsuit and the attendance of an SOA Attorney to answer questions in this regard..