SOA Communications

At the last BOD Meeting, the SOA Communication Committee announced their intent to conduct a series of surveys to obtain owner feedback on a number of topics. This via email communications. In addition, they are also considering the use of texting as an additional means of owner contact. In this context, Board Member Hanson encouraged all owners to update their profile to ensure that their email address and cell phone numbers were up to date and on file.

The SOA’s Communication Coordinator, Robin Bolson, has advised that owners will be so notified in an upcoming Somersett Happenings Email blast. This information may also be obtained by visiting the SOA Website at www.somersett.net and accessing the “Somersett Surveys are on the way” News Article.

Alternatively, owners may update their “Homeowner Information Sheet” (available at TCTC concierge desk), by entering your Cellular Phone No., filling out the SOA EMAIL AUTHORIZATION Section and returning it. For convenience, a copy of the HOMEOWNER INFORMATION SHEET may be obtained via the following link:

SOA HOMEOWNER INFORMATION SHEET

For questions or additional information, one may contact the following:

Robin Bolson
Communications Coordinator, 775-787-4500 x324
robin.bolson@fsresidential.com

Note : Apologies to Board member Hanson for the mis-identification in original post

February 26th SOA BOD Meeting Recap

Following is a recap of issues discussed and/or approved at the February 26th Somersett Owners Association (SOA) Board of Directors (BOD) Meeting. Related agenda items are refeenced. A copy of the BOD Meeting Agenda may be accessed via the following link:

February 26th BOD Meeting Agenda – Revised

Committee Reports:

4.a.  Budget & Finance – Committee recommended approval of the November/December Financials, which were subsequently approved by the Board.
4.b.  Communications – Committee working on the following items: 1) SOA website changes making it easier to navigate for information retrieval, 2) a series of surveys to obtain owner feedback on both general and specific concerns and/or recommendations for Board consideration, 3) Electronic communication imporovements (e.g., emails and cellphone texting). Also, implementation of electronic voting on SOA initiatives where permitted by NRS Statutes.
4.c.  Strategic and Facilities – A Committee recommendation to discontinue allowing professional groups to hold meetings at TCTC was recommended and subsequently approved by the Board. Basis being that TCTC facility and Somersett Magazine add costs were being born by the SOA. A rental option will be available for groups wishing to host meetings/events.
4.d.  West Park Community Garden – Committee reported that owner interest for garden plots was at 30 and growing. There is an expectation that applications will exceed the number of plots available and a lottery may be required. The committee is continuing with fund raising activies as all desired garden needs are not included within the Reno Parks plan. Turnover date of the Park to the SOA has not yet been established. However, progress is moving rapidly with turnover perhaps in the next month or two.
4.d.  General Manager (Tracy Carter) – Reported on the following: 1) The Rockery Wall monitoring and inspection program has not revealed any new problems, 2) met with a fire fuel consultant to discuss 2020 SOA remediation activities. Consultant subsequently submitted a proposal for management services (see Item 7.f. below), 3) Summarized some of the key projects (see SOA 2019 Year End Summary) completed in 2019, 4) advised that this would be his last Board meeting as the SOA GM and wanted to thank the Board and the Community for the opportunity of serving them.

Old Business:

6.a.  Legal Updates – With regatd to the Rockery Wall Lawsuit, the Court has denied the Parsons Brothers, Q&D Construction and Stantec Consulting Sevices (defendants) motions for attorney fees. No decision yet on the Somersett Develpoment Company motion for same. Advised that the mediation session on the SOA appeal is still scheduled for March 13.
6.b.  Ventana Ridge Easement Access – Based on the Ventana Ridge Developer’s non-interest in purchasing the requested easment through SOA property, the Board approved to terminate any further discussion on this issue.

New Business:

7.a.  Revised AGC and West Park Committee Charter – Both revisions, which only consisted of some minor changes, were approved by the Board.
7.b.  Appointment of AGC Committee Member(s) – Steven Hendricks was approved as an additional member on the AGC.
7.c.  SOA and SCA Architectural Memorandum of Understanding – Board approved acceptance of the Memorandum of Understanding without changes. Document was previously approved by the SCA Board. This document has been several months in the preperation process and is directed to allowing the SCA Architectural Review Committee (ARC) to approve owner submitted requests (as long as they comply with the AGC guidelines) without requiring subsequent approval by the SOA’s AGC and payment of fees . However, there are some categories that will still require approvals by both the ARC and the AGC. Access the following for all the details:

Memorandum of Understanding – SOA and SCA Architectural Review and Approval for SCA Owners

Note that this Memorandum of Understanding basically reverses a previous SOA Board action that required all SCA applications to be approved by the SOA’s AGC.

7.d.  Contract Renewal with Disckson Realty – Board approved continuing with Dickson Realty as the Broker (Seller) for the SOA owned lot at 2225 Pepperwood Court.
7.e.  Gate Repair Proposal – Board approved the CAS proposal in the amount of $14,665 for repair of the Back Nine Trail South privacy gate. Two proposals were received with CAS being the lower of the two. Damage resulted from an owner caused accident who is liable for the repair cost. Owner will submit a claim to his/her insurance company for reinbursement of costs, with any shortfall being the responsibility of the owner.
7.f.  Fire Fuel Management Proposal – Board approved a $3,800 proposal from High Sierra Forestry for services in support of RFP generation, evaluation and vendor oversight.

Board Member Comments

Terry Retter – Commented on the first meeting of the Controlling Documents Review Committee. Reported that 24 owners have volunteered to serve on the committee with 12 showing up at the first meeting. Priority will be reviewing the CC&R’s first and then addressing the other documents (i.e., PUD, Bylaws and Articles of Incorporation) for impact. Committee Meetings will be held at TCTC at 4:00 PM on the third Tuesday of each month. Also, Terry is considering restarting his “Terry Talks” meetings. Please email Terry at yogowan61@gmail.com to express interest in continuing these sessions.

Craig Hanson – Encouraged all owners to get their email and texting info into the SOA system. This to maximum participation in owner surveys and other SOA initiatives. The more owner data collected, the better positioned the Board is for decision making.

Tom Fitzgerald – Addressed Tracy Carter’s departure as the SOA General Manager, who will be moving on to a new endeavor outside of the HOA realm, and introduced Ray Sohl as his replacement. Tom gave the appropriate and well deserved kudos on Tracy’s performance as GM and his leadership in managing an excellent staff of FirstService Residential employees. Thank you Tracy, your service to the community will be missed.

Homeowner Comments

A question to the Garden Committee on how the garden will be configured and managed (i.e., plot quantity & size, usage fees, security fencing, handicap considerations, additional funding requirements, etc.). The Board instructed the Garden Committee Chairman to address these questions and include in the next BOD Meeting Garden Committee Report.

A thanks to Tracy or his service, a suggestion that the Board support Terry on continuation of his “Terry Talks”, and that we need to do all we can to overcome the perceived apathy prevalent within the community.

SCA BOD Election Results

Although somewhat belated, following are the vote results of the Sierra Canyon Association Board of Director elections:

James Nolte- 605
Elizabeth Pietsch- 595
Peter Orsburn- 522
Jack Lehner- 498
Andi Kaylor- 175
David Proehl- 146
Loren Farell- 139
James McKee- 112
Thomas Hedger- 110
Amy Berns- 83

Four seats were up for election, those held by Loren Farell, James Mckee and Thomas Hedger, plus the seat vacated by Steve Guderian that had not been filled. As a result of the election, The new SCA Board Members and their corresponding director positions are as follows:

Newly elected Board members:

Jim Nolte: President, 2-year term
Elizabeth Pietsch: Vice President, 2-year term
Peter Orsburn: Secretary, 2-year term
Jack Lehner: Director, 1-year term

Board member holdovers whose seats were not up for re-election:

Suzanne Flynn: Director, 1-year remaining
David DeLucia: Director, 1-year remaining
Joseph Lasby: Treasurer, 1-year remaining

Given that incumbants Loren Farell, James McKee and Thomas Hedger were not successful in their bid for re-election (not even close), it would appear there was significant disatisfaction within the SCA community regarding their performance on the Board. This was also evident given some of the negative dialog on the “Nextdoor” website prior to the election.

Perhaps with the new SCA Board, some of the disention that has been prevelant in the past year or so between the SOA and SCA Boards can be alleviated, with a new era of positive communication and cooperation.

February 26th BOD Meeting Revised Agenda

Following is the Revised Agenda for the Somersett Owners Association (SOA) Board of Directors (BOD) Meeting at The Club at Town Center (TCTC). Only change from the previously published agenda is the addition of two minor proposals related to Gate Repairs and Fire Fuel Management.

February 26th BOD Meeting Agenda – Revised

Information/comments on agenda items (as obtained from the Board Meeting Packet) follow:

Committee Reports:

4.a. Budget & Finance – Committee is considering the issuance of a homeowner communication on the outcome of the 2019 finance and budget goals.
4.b. Communications – Committee working on homeowner communication improvement via website refresh, cellphone texting options and homeowner surveys.
4.c. Strategic and Facilities – Committee working on 2020 proposed project list consistent with budgetary constraints and a revised TCTC alcohol policy.
4.d. West Park Community Garden – The Committee has developed a SOA owner interest list for the garden plots and will solicit applicants. Also, working on establishment of garden rules plus the fee to charge for the rental of a garden plot. Assessing availability and amount of funding from prior donations and continuance of fund raising activities.
4.d. General Manager – The GM report contained the following summary of key SOA projects completed in 2019. Click-on to access.

SOA 2019 Year End Summary

Old Business:

6.a. Legal Updates – Nothing new to report. Apparently the only litigation currently confronting the SOA is the Rockery Wall Lawsuit Appeal, which is on hold pending a mediation session scheduled for March 13, 2010.
6.b. Ventana Ridge Easement Access – No information contained in the BOD Meeting Packet. Possibly just a discussion topic related to the Developers rejection of the SOA offer to sell them the requested easement property for $300,000.

New Business:

7.a. Revised AGC and West Park Committee Charters – Minor changes, no observed changes to Charter purpose, responsibilities or organizational structure.
7.b. Appointment of AGC Committee Member(s) – No information contained in the BOD Meeting Packet as to any changes on Committee Membership.
7.c. SOA and SCA Architectural Memorandum of Understanding – A document that addresses “streamlining” the architectural review and approval process for Sierra Canyon owners. A copy of which may be accessed via the following link:

Memorandum of Understanding – SOA and SCA Architectural Review and Approval for SCA Owners

Comment – Note that the Memorandum has been signed by the SCA President  and Secretary, but not yet by the SOA. As SU is not aware of any Board actions to generate this document, the question is, was this document generated jointly between the SOA Board, the SCA Board and the AGC, or simply by the SCA for SOA approval? Whatever the case, perhaps it will settle the long outstanding issues between the SOA and the SCA over architectural reviews and approvals.

7.d. Contract Renewal with Dickson Realty – Continues with Dickson Realty as the exclusive Broker (Seller) for the SOA owned lot at 2225 Pepperwood Court, which has been on the Market a long time.

Comment – The SOA acquired this lot via foreclosure and appears to be an undesirable parcel on which to build.

7.e. Gate Repair Proposal – A proposal in the amount of $14,665 from Community Access Systems (CAS) for repair of the Back Nine Trail South privacy gate.
7.f. Fire Fuel Management Proposal – A proposal in the amount of $3,800 from High Sierra Forestry for some hazardous fuel remediation management services.

February 26th SOA BOD Meeting Agenda

The Somersett Owners Association (SOA) Board of Directors (BOD) open meeting is scheduled for Wednesday, February 26th, 2020 at 5:30 PM at The Club at Town Center (TCTC). The initial Meeting Agenda as published by the SOA may be accessed by clicking on the following link:

February 26th BOD Meeting Agenda

Pending a subsequent update (typical), the February agenda is surprisingly sparse. Primary items of intrest include the following:

6.b. Ventana Ridge Easement Access – As previously reported, the SOA’s $300,000 offer to sell the requested easment to the Ventana Ridge Developer was rejected. Perhaps a discussion on what to do moving forward?

7.c. SOA & SACN Architectural Memorandum of Understanding – Not sure what this understanding will consist of. Perhaps some resolution on the ongoing dispute between the SOA and the SACN on architectural/landscaping approvals.

As usual. when the final Board Agenda and/or the associated Board Meeting Packet is published, an update with agenda item details and comments will be provided on this website.