May 27th SOA BOD Meeting

Following is the Agenda for the Somersett Owners Association (SOA) Board of Directors (BOD) Meeting at The Club at Town Center (TCTC) to be held at 5:30 PM on May 27th. Given that TCTC is still closed, Owners may participate in the meeting via “Zoom” videoconferencing only. Details on accessing the Board Meeting have yet to be disclosed.

May 27th BOD Meeting Agenda

The Board Packet providing background information on Agenda items is available on the SOA Website (www.somersett.net) under the SOA Committees and Meetings link, which provided the source for the following (Agenda items noted):

Committee Reports:

4.d. West Park Community Garden – Delayed progress due to COVID-19 restrictions. Committee will be working on the following ativities: Development of garden rules, fees for participation, irrigation systems, fencing considerations (rodent and other small animal control) and Board approval for fund raising actiities. The report included a document providing supplemental information on the Garden for those wishing to participate, which may be accessed via the following link:     Somersett West Park Community Garden

4.e. Governing Documents – Committee has been meeting via videoconferencing and competed their reiew of the CC&R’s. A marked up copy highlighting proposed additions and deletions has been submitted for Board and Attorney review. Negotiations with Somersett Development Company (Blake Smith) on proposed elimination the Declarant rights provisions contained within the current CC&R’s will be required.

4.f. General Manager – The Board Packet contained the usual GM report, which summarized what has transpired during the COVID-19 closures, including TCTC, Canyon 9 and Landscape (Brightview) projects. For those interested in all the details, the Board Packet (as mentioned above) is available on the SOA website.

Financials:

5.a and 5.b — All the intricate details for the past three months are contained within the Board Meeting Packet.

Old Business:

6.a. Legal Updates – Nothing new to report on the Rockery Wall lawsuit (a mediation session was originally scheduled for March 13th) or negotiations with the Somersett Country Club on Rockery Wall repair costs. Most likely a result of the COVID-19 restrictions.

New Business:

7.a. Shared Maintenance Agreement – A proposed agreement between the SOA and the Village at Town Center for sharing the maintenance costs for the roundabout between the Village and TCTC. Shared amount was not specified in the document, a copy of which is available via the following link:   Shared Maintenance Agreement

7.b. Dakota Ridge Drainage Repairs – A proposal from Environmental Protection Services in the amount of $7510 to perform the repairs. Note that the proposal is dated November 21, 2019, is it still active for award?

7.c. 1880 Dove Mountain Erosion Repair Proposals – Hillside repair proposals from Signature Landscapes ($27,375) and EPS ($20,448). Note that the EPS proposal was dated November 11, 2019 whereas the Signature Landscapes proposal was dated may 5, 2020.

7.d. Irrigation Controller Replacement Proposal – Proposal from BrightView ($5715) for replacement

7.e. Community Entrance Landscape Enhancement Proposal – Proposal from BrightView ($17,972) for turf removal and plant additions at the Sierra Canyon west entry monument.

7.f. Lawn Edging Replacement Proposal – Proposal from BrightView ($13,166) for removal and replacements of broken lawn edging along the Parkways.

7.g. Tree Replacement Proposal – Proposal from BrightView ($24,785) for tree replacements along the Parkway between roundabouts 3 and 6.

7.h. 2020 Noxious Weed Removal for Vacant Lot Proposal – Proposal from BrightView ($8350) for weed removal from twenty-six private lots within Somersett.

7.i. Fire Hydrant & Curb Painting Proposal – Proposal from Color Trends ($4450) for red painting of curbs and 106 fire hydrants within Somersett.

7.j,k,l, & m. Unanimous Written Consent Documents # 70, 72, 73 & 74 – The unanimous written consent process is normally used when the Board is unable to meet as a group and action is required before the next Board meeting. Most likely this process was followed due to the COVID-19 restrictions.

#70 – Approval of a West Coast Paving Proposal ($2,692) for private roads and the Town Center parking lot.

#72 – Approval for the SOA not to assess Owners for late fees and interest (due to COVID-19 impact) for the months of March, April and May

#73 – Approved a BrightView proposal ($11,594) for irrigation controller replacements

#74 – Approved the guidelines for the re-opening of TCTC subject to when Governor Sisolak approves Phase 2 of the COVID-19 statewide standards. A copy of these guidelines may be accessed via the following link:   Somersett Guidelines for Re-Opening TCTC

7.n. Revised Document Review Committee Charter & Appointment of Voting Members – A copy of the revised Charter is available via the following link:     Revised Governing Documents Review Charter

7.o. Review Formal Complaint regarding Gate Closure from Boulders Homeowners – A copy of this complaint is available via the following link:     Formal Notice of Complaint

7.p. Software for the TCTC Proposal – This is a proposal for replacing the current IBS membership management and account system with an Alosant “Amenity Pass” system. The price difference being $5000/year for IBS and $7200/year for Alosant. However, the Alosant system is considered far superior to IBS in the benefits it provides.

7.q. Discussion on June Mail Out to Owners – No information contained in Board Packet

7.r. Collection Companies Potential Change – No information contained in Board Packet

SU Comment:

Regarding landscaping, it appears that the extra Work Orders from BrightView keep on coming, $81,582 worth itemized above. Do we really need new trees along the parkway, enhancing the SCA entrance monument grounds, or removing weeds (are they a fire hazard) from private lots (is this not the lot owner responsibility)? All during austere times and low common area reserve funds?. What about the condition of common area grass strips along the Parkway and Private Streets (e.g, Whisper Rock Way) that leave much to be desired. Is Brightview doing its best?

Also, It seems unfair that Owners are still being cited for “brown spots” when our own common areas are in similar disarray, perhaps even the cause (fungus) for Owner blights?