May 27th BOD Meeting Recap

Following is a recap of topics discussed and/or approved at the May 27th Somersett Owners Association (SOA) Board of Directors (BOD) Meeting, which due to the COVID-19 restrictions was the first one held since Febuary. However, as the Board had previously advised,  it would not be open to physical attendance by Owners, but rather by video link. How did this work out? pretty good in SU’s opinion. In fact the number of Owners who logged in, exceeded normal attendance at past physical meetings.

Owners were allowed to submit comments, on agenda items or otherwise, via email up to 3:00 PM prior to the meeting. Those that did so had them read by the Board. Submitted comments included the following:

  1. That BrightView was not paying enough attention to side roads off the Parkways as regards landscape maintenance – Board response being that the regional head of BrightView had visited Somersett and was not completely happy with what he saw throughout the Community, and all issues would be diligently addressed, including replacing some turf at their own cost. Apparently, lawn fungus is a problem within Somersett.
  2. Status on the cost recovery from the Country Club for their share of Rockery Wall repairs – Board response basically being that there was nothing to report.
    Note: In December 2019 the Board authorized the formation of an “Executive Committee” to work with the Country Club on resolving this issue. For background information readers are referred to SU’s previous post of December 14th entitled “Rockery Wall Lawsuit Appeal and SGCC Tolling Agreement
  3. An opposition, by Committee members, against the proposed revision to the Document Review Committee Charter – Board advised that there was an apparent miscommunication here and that the Charter revision would not be considered (i.e., removed as an agenda item).
    Note: in a related discussion, the Board wanted to review the Committee’s draft mark-up of the CC&R’s before submitting to the SOA Attorney for legal review of the “Declarant” (i.e., Somersett Development Company) related provisions that the Committee is recommending to delete from the CC&R’s

New Business Items on the Agenda were disposed of as follows:

Note: For background information on the following agenda items,  see SU’s previous post   “May 27th SOA BOD Meeting

  • 7.a.  Shared Maintenance Agreement – Approved sharing the maintenance costs tor the Town Center round about on a 60% (SOA) and 40% (Villages) basis.
  • 7.b.  Dakota Ridge Drainage Repairs – Approved the EPS Proposal for $7150.
  • 7.c.  1880 Dove Mountain Erosion Repair – This project covers repairs on both private and Association property. The Board approved the EPS proposal of which the Association portion amounts to $10,924.
  • 7.d.  Irrigation Controller Replacement – Approved the BrightView proposal for $17, 972
  • 7.e.  Community Entrance Landscape Enhancement – Approved the BrightView Proposal for $17,972. However, the SOA has a $20,000 credit from BrightView that will be used on this project.
  • 7.f.  Lawn Edging Replacement – Approved the BrightView proposal for $13,166.
  • 7.g.  Tree Replacement – Approved the BrightView proposal for $24,785
  • 7.h.  2020 Noxious Weed Removal from Vacant Lots (26 private lots) – Approved the BrightView proposal for $8350. However, this expenditure will not cost the SOA anything as, per prior arrangements, it is all reimbursable from the Lot Owners. Good corporation between Lot Owners and the SOA, which most likely saved them money.
  • 7.i.  Fire Hydrant & Curb Painting – Approved Color Trend proposal of $4450 for 106 fire hydrants & curbs along private streets.
  • 7.j,k.l. & m.  Unanimous Written Consent Documents # 70,72,73,74  –  A formal acknowledgement of prior approvals. Of particular interest is #74 which established the “Somersett Guidelines for Re-Opening TCTC“. Board advised that FSR is working with Washoe County on process for re-opening TCTC pool as soon as possible and that staff hires will be needed (e.g., life guards)
  • 7.n.  Revised Document Review Committee Charter – Not acted on, removed from agenda.
  • 7.o.  The Boulders Gate Closure Complaint – A community complaint that the security gates are being left open much too often, thereby compromising security. Board advised they will work with contractors (reason for gates being open most of the time) in an attempt to help alleviate the situation. Perhaps with the issuance of temporary gate codes.
  • 7.p.  Software for TCTC – Conditionally approved proposal for use of the Alosant “Amenity Pass” system at TCTC. Price is $7200/year with a $2500 initial setup fee. Conditionality was predicated on a better understanding of what, if any, support fees would be involved.
  • 7.q.  Discussion on June Mail-out – Apparently there has been some revised “Rules and Regulations” adopted by the Board and whether or not the SOA should go ahead with a previously targeted June Mail-out to owners, or wait to include some new developments. Decision was made to go ahead with the mail-out as planned.
  • 7.r.  Collection Company Change – A discussion on whether or not the SOA should change collection companies given concerns over the performance of the current company. A recommendation has been made that the SOA switch back to Red Rock Financial Services as our collection agent. Previous concerns the SOA had with Red Rock have apparently been alleviated.