December 17th SOA Board Meeting

Following is the Agenda for the Somersett Owners Association (SOA) Board of Directors (BOD) Meeting at The Club at Town Center (TCTC) to be held at 5:30 PM on Thursday, December 17th. Given that TCTC is still operating under some COVID-19 restrictions, Owner participation will again be via  “Zoom” videoconferencing.

December 17th BOD Meeting Agenda

Background information on some of the agenda items are contained in the Board Meeting Packet available on the SOA Website (www.somersett.net) under the SOA Committees and Meetings link.  Packet  information, along with comments, are discussed below (agenda item noted):

4.  Committee Reports

4.d.  West Park Garden  –  Committee submitted a proposed set of Community Garden Policy and Rules for Board review and approval. A copy of which is available via the following link: SWP Community Garden Policy and Rules

6.  Unfinished Business

6.a.  Legal Updates  –  No updates contained in the Board meeting Packet. However, per previous SOA Email, it was announced that the SGCC lawsuit had been settled (see previous post of December 10th entitled “SOA/SGCC Lawsuit Settlement”).

7.  New Business

7.b.  2020 Fall Tree Replacement Proposal  – A proposal from BrightView to install and replace 100 trees throughout the community at a cost of $25,326. Comment – This appears to be a standard BrightView proposal for the replacement of 100 trees every spring and fall. This proposal equates to the installation of 400 trees throughout Somersett in an 18 month period. Sounds excessive, are that many trees really  dying in Somersett, and if so why?

7.d.  Golf Equipment Fence Proposal  –  Proposal from Tholl Fence to install a security fence by the golf course pump house. Comment: Has there been thefts? Why after almost 20 years is a security fence necessary?

7.e.  Verdi Roundabout Plant Replacement Proposal  – A proposal from BrightView in the amount of $20,157 to install new plants at the Verdi roundabout.  Comment – Is this really necessary? The current landscape looks O.K., and who really pays attention to it?

7.f.  Back Nine Speed Calming Devices Funds Request  –  Several months ago residents, complaining of speeding, requested Board approval for the installation of speed calming devices on Back Nine Trail, which were to be paid for by residents, which the Board approved. However, it now appears that the concerned residents are unable to raise the necessary funds from their neighbors and are now seeking SOA funding.

7.h.  Just Imagine Marketing & Design Contract Renewal  –  Renewal of the Somersett Living magazine publishing contract. A no-brainer given no cost to the SOA, revenue is derived via advertisements.

7.i.  Building Maintenance Cleaning Contract Renewal  – No contract details or cost included in Board packet.

7.j.  2020 Audit Proposal  – Renewal of the Hilburn and Lein audit services contract at an estimated fee of $7,275.

7.n.  Upgraded Audio Visual Equipment to Facilitate Zoom Meetings  –  No details in Board packet as to required equipment or costs.

7.p.  BrightView Meeting to Discuss Details and Benefits of New Water Controllers  – The previous Board approved a BrightView proposal of $154,000 for the replacement of the existing irrigation system controllers with an upgraded more efficient system. Apparently the new Board wants to be convinced this is the right way to go? The Board Packet contains a lengthy report from Monarch Environmental, along with some questions and answers to justify the expenditure.

Note:  SU apologizes for the late post on the Board meeting.