February 24th SOA Board Meeting

Following is the Agenda for the Somersett Owners Association (SOA) Board of Directors (BOD) Meeting to be held at The Club at Town Center (TCTC) at 5:30 PM on Wednesday, February 24th.

February 24th BOD Meeting Agenda

Given that TCTC is still operating under some COVID-19 restrictions, Owner participation will again be via  “Zoom” videoconferencing.

The Board Meeting Packet providing background information on Agenda items is available on the SOA Website (www.somersett.org) under the SOA Documents/Board Documents/2021 links.  Board Meeting Packet information  and comments pertaining to agenda items follow (agenda items noted):

3.  February 10th, 2021 BOD Meeting Minutes

The SOA published Draft Meeting Minutes for the February 10th BOD Meeting is available in the Board Meeting Packet referenced above, or one may access SU’s previous post of February 12th entitled “February 10th BOD Meeting Recap” for a more complete summary of what was discussed and/or approved.

4.  Committee Reports

4.a.  Budget & Finance  –  No report contained within the Board Meeting Packet for this Committee. However, at the January 27th Board meeting, the Committee was given the task of recommending new members to the Committee from the five owner applicants.

4.b.  Communication  –  The Committee is making the following recommendations for Board action: 1) Approve Ashley Anderson for Committee membership, 2) Approve an “Effective Communications for Somersett HOA Board and Committee Members” document (since the Meeting Packet did not include a copy of the document, not sure what this entails, are they currently not communicating effectively?), and 3) Approve use of the Survey Monkey Advantage system at $32/month for conducting owner surveys.

4.c.  Strategic and Facilities  –  Working on the following tasks: 1) Soliciting owner feedback on the 2021 capital projects list, future desired amenities and TCTC playground modifications, 2) TCTC alcohol policy, 3) TCTC pool snack bar enhancements, and 4) a queueing system for TCTC front desk area(?)

4.d.  West Park Garden  –  The lottery for selecting the 50 winners out of the 114 garden plot applicants was held, all were notified of the results. Orientation sessions for the successful participants will begin in April. The Committee will also be selling tomato plants in May as a fundraising exercise.

4.e.  General Manager Report  –  The reader is referred to the Board Meeting Packet for detailed information and updates on: 1) AGC activity, 2) Community enforcement data, 3) Owner communications,  4) TCTC events and club usage data, and 5) Landscape and Engineering project updates. Of particular interest is Item 4 of the Padovan Consulting LLC Engineering Update report related to Developer common area turnovers, a copy of which may be accessed via the Following link:   “SOA Engineering Update – February 2021

5.  Financials

The reader is referred to the Board Meeting Packet for the 30+ pages of SOA financial data

6.  Unfinished Business

6.a  Legal Updates  –  Again, no update on the Somersett Development Co. Rockery Wall lawsuit, which is apparently still mired in the Appellate Court. However an agreement appears to have been reached on the Preston Homes lawsuit as reported in the SOA Attorney Legal Update Letter of February 16, 2021. The  contents of which may be accessed via the following link:   “Preston Homes LLC vs Somersett Owners Association

6.b.  1880 Dove Mountain, Common Area Slope Repair  –  No status on this project was contained in Board Meeting Packet. However, per the February 10th Board meeting, this project was to be re-engineered and re-bid.

6.c.  Discussion and Possible Decision on FireFly Court Trail Access  –  No supporting information contained in Board Meeting Packet. Plan was to meet with the new Sierra Canyon Board and try to reach a negotiated settlement. Perhaps this item will address the results of whether or not such a meeting was held.

7.  New Business

7.a.  Update AGC Charter  – An action item resulting from the Board’s previous decision to restructure the Aesthetic Guidelines Committee. The revised Charter is available via the following link:   “Aesthetic Guidelines Committee Charter”.

7.b.  Adoption of Community Events Charter  –  At the January 27th Board Meeting, formation of a Community Events Committee was approved by the Board. Following is a copy of its proposed Charter:   “Community Events Committee Charter

7.c. Featuring Homeowner Photos at TCTC and possible photo contest  –  Most likely just a discussion item.

7.d.  Study of Lighted Crosswalk and Speed Feedback signs for Somersett Parkway  – At the February 10th Board meeting, Board member Jacob Williams advised he had been meeting with the City of Reno to address speeding problems on the Somersett Parkway. The following memo is a response from Paul Ellison, City of Reno Public Works, addressing Mr. Williams concerns, potential solutions and prerequisites:   “Somersett Parkway Traffic Calming Devices