Following is the Agenda for the Somersett Owners Association (SOA) Board of Directors (BOD) Meeting to be held at The Club at Town Center (TCTC) at 5:30 PM on Wednesday, April 14th.
Given that TCTC is still operating under some COVID-19 restrictions, Owner participation will again be via “Zoom” videoconferencing. Video access available in the above meeting agenda copy.
The Board Meeting Packet (i.e., as of April 11th) providing background information on some of the Agenda items is available on the SOA Website (www.somersett.org) under the SOA Documents/Board Documents/2021 links. Comments on Agenda Items follow:
3. March 24th, 2021 BOD Meeting Minutes
The Board Meeting Packet referenced above contains a draft summary of the March 24th Board meeting minutes, or one may access SU’s previous post of March 31st entitled “March 24th BOD Meeting Recap” for a more complete summary of what was discussed and/or approved.
4. Committee Reports
Although the published agenda lists all the SOA standing committees (i.e., 4.a. Budget & Finance, 4.b. Communications, 4.c. Strategic & Facilities, 4.d. West Park Garden, and 4.e. Community Events) there were no reports contained in the Board Meeting Packet. Perhaps no meetings held since the March 24h Board meeting.
The reader is refered to the Board Meeting Packet for the 30+ pages of SOA financial data. The condensed version discussed at the last Board meeting apparently not yet developed.
6. Unfinished Business
No supporting information was contained in the Board Meeting Packet for the three listed Unfinished Business Items (i.e., Item 6.a. Legal Updates, 6.b. Dove Mountain Common Area Slope Repair, and 6.c. Snack Bar Update).
However, the following Order No. 79921 (click on to view) pertaining to the Somersett Development Company lawsuit was obtained from the Nevada Supreme Court website. It references an oral argument to be held on May 4th, 2021 between the parties.
7. New Business
7.a. Irrigation Head Replacement Proposal – A proposal from BrightView in the amount of $67,000 to provide and replace 1675 existing sprayheads ($40/sprayhead) along the Somersett Parkway between Roundabouts 5 and 6. The proposed sprayheads sell for $13.30 on Amazon, leaving about $26/sprayhead for installation. One might wonder what about the rest of the Parkway?
7.b. Snow Removal, Additional Locations and Pricing – Given the recent determination that the SOA is responsible for snow removal from all association maintained sidewalks adjacent to common areas, a proposal to add this to BrightView’s current snow removal contract was obtained. BrightView has estimated the additional cost at $10,000 to $15,000 for each event.
7.c. Discussion and Consideration of SOA Management Consultant – Apparemntly the current Board is considering other options for association management and the hiring of a consultant to assist in this endeavor. Under consideration is a proposal from a Somersett owner, Nancy Kerry, to provide such service at the rate of $6,000/month. Ms. Kerry’s proposal letter to the Board is available via the following link. The Board packet also contains Ms. Kerry’s resume. With all due respect to Ms. Kerry and her apparent qualifications, SU questions the wisdom of hiring a Somersett owner for this consultant role due to potential conflicts of interest. Also, that there are consultants that specialize in HOA management issues.
SU does not believe a consultant is required to provide negotiation assistance between the Board and our current management company, FirstService Residential, or to consider replacement with another HOA management company. So what is the real goal here? Perhaps to assess moving to a self managed structure? Obviously this is a decision not to be taken lightly. Whereas, money savings might be achieved, it would require a much more involved board in the day to day operations of the association, and hence many more dedicated hours. Could our volunteer members maintain this? To assist in understanding this issue, the following article on the pros and cons of self managed HOA may be of interest to many: