May 12th SOA Board Meeting

BOD Agenda 2

Following is the Agenda for the Somersett Owners Association (SOA) Board of Directors (BOD) Meeting to be held at The Club at Town Center (TCTC) at 5:30 PM on Wednesday, May 12th. (SU apologizes for the late posting)

May 12th BOD Meeting Agenda

Given that TCTC is still operating under some COVID-19 restrictions, Owner participation will again be via “Zoom” videoconferencing. Video access instructions are available in the above meeting agenda copy.

The Board Meeting Packet providing background information on some of the Agenda items is available on the SOA Website (www.somersett.org) under the SOA Documents/Board Documents/2021 links.  However, as usual, there is very little supporting information related to the new business items. Following is a listing of the May 12th agenda items with comments noted:

3.  April 28th, 2021 BOD Meeting Minutes

The Board Meeting Packet referenced above contains a draft summary of the April 28th Board meeting minutes.  For a more detailed recap one may access SU’s previous post of May 2ndth entitled “April 28th SOA BOD Meeting Recap”.

4.  Committee Reports

4.a. Budget & Finance, 4.b. Communications, 4.c. Strategic & Facilities, 4.d. West Park Garden, and 4.e. Community Events  –  Nothing contained in the Board Meeting Packet for these Committees, therefore nothing to comment on.

5.  Financials –  The usual 30+ pages of financial data. The reader is referred to the Board Meeting Packet for details.

6.  Unfinished Business

6.a.  Legal Updates  –  Nothing new to report contained in the Board Meeting Packet.

6.b.  1880 Dove Mountain Common and Slope Repair  –  Nothing new to report contained in the Board Meeting Packet.

6.c.  Snack Bar Update  –  Nothing new to report contained in the Board Meeting Packet.

6.d.  Village at the Greens Common Area Turnover  –  Deferred from the previous Board meeting. A request by the Developer of the Greens at Town Center for turnover of common area to the SOA.

6.e.  Pool Reserve Parts Inventory Purchase  –  Deferred from the previous Board Meeting  – A proposal in the amount of $12.092 for spare parts for the TCTC pools (e.g., heaters, sensors, pumps).

7.  New Business

7.a  Community Events Committee Request for Additional Funds – Apparently the cost to support proposed events exceed the previously approved budget.  No related  information on events or additional fund requests were contained in the Board meeting packet.

7.b.  Approval for Gate Extension on Hole 18 Trail  –   No supporting information contained within the Board Meeting Packet.

7.c.  Update on Management Options Study (informational only)  –  At the April 14th SOA Board Meeting, the Board approved the hiring of Somersett owner Nancy Kerry at $6,000/month to provide consulting services on Association management options (i.e., Professionally or Self-Managed).  Ms. Kerry’s first report to the Board is available via the following link:  Analysis of Management Options

7.d.  Discussion on Resolving the Status of the Open Board Seat   – No supporting information contained within the Board Meeting Packet for this agenda item. SU expects the Board will keep the seat open until the next annual election cycle.

7.e.  Kids Club Program, Costs and whether to make this for Somersett Residents only  –  No supporting information contained within the Board Meeting Packet for this item.

7.f.  Proposal to Purchase a Small Section of Artificial Turf of Sommer Events at the Town Center  –  A proposal from Artificial Grass Recyclers in the amount of $7106 for 6600 sq. ft. of artificial turf (for pick-up in Sacramento?).  No supporting information contained within the Board Meeting Packet for this item as to what events it is required for or where installed.

7.g.  Board Appointment to Open Liaison Positions on Committees  –  No supporting information contained within the Board Meeting Packet for this item.  Apparently an update on what Board members are assigned to what Committees.

4 thoughts on “May 12th SOA Board Meeting

  1. It would appear that all of the business enacted at the last Board Meeting will have to be redone. There were only three board members in attendance either in person or via electronic connection. According to the By Laws it takes 66% of the board to create a quorum. 66% of 5 is 3.3 and rounding down is not permitted. So there was not a quorum at the last board meeting which made it invalid.

    This is precisely why the prior board worked to get the controlling documents revised so that this situation would not be an issue. However, it has not come up with this board and the last meeting was invalid.

    1. Mr. Retter makes an interesting point, to quote the SOA Bylaws directly “Section 3.10. QUORUM. Sixty-six percent (66%) of the directors in office constitutes a quorum of the Board for the transaction of business, except to adjourn as provided in Section 3.13. Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present shall be regarded as the act of the Board, unless a greater number be required by law or by the Articles, except as provided in the next sentence. A meeting at which a quorum is initially present may continue to transact business notwithstanding the withdrawal of directors. if any action taken is approved by at least a majority of the required quorum for such meeting.” Therefore, as MR. Retter points out, for a five member Board it would take four directors present to constitute a quorum. However, could the present Board be taking a liberal interpretation of the term “directors in office”? Given Mr. Hanson’s resignation there are currently only four operating directors. Sixty-six percent of which would result in three directors for a quorum. Not sure that is what the Bylaws intended, but who will challenge it? Good reason for “the so-called gang of three” to leave the position open.

      1. The biggest cause of accidents worldwide is procedures/laws/policies/governing documents, etc. not being followed. Somersett is heading towards a train wreck.

        1. Reply to Big Bill,

          Do no agree with your pessimistic prediction, all HOA’s experience their trials and tribulations from time to time. For most, Somersett is and will continue to be a great place to live!

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