City of Reno Emergency Declaration Reference

In our previous post on “Coronavirus Closures”, reference was made to thre City of Reno’s emergency declaration made on Friday, March 13th. For those interested, the news release pertaining to this declaration may be accessed via the following link:

https://www.reno.gov/Home/Components/News/News/19294/576

The preceeding news release contains an embedded link “State of Emergency”, which will bring up the applicable Municiple Code (i.e., Chapter 8.34 – Emergency Management), which authorizes and governs actions under a declared State of Emergency. Chapter 8.34 may also be accessed via the following:

Chapter 8.34 – Emergency Management

Coronavirus Closures

In reference to our previous post regarding Board closure of The Club at Town Center on the basis that “the City of Reno has ordered that non-essential businesses must close at 10 am on Tuesday, March 17, 2020”, perhaps needs some clarification. A Reno City news release on 03/16/2010 states:

“As a follow up to the City of Reno’s emergency declaration on Friday, Reno Mayor Hillary Schieve is ordering temporary mandatory closures of bars, nightclubs, gyms and restaurants (except takeout/delivery/drive through and pick up services) in the city until April 5 unless extended. Schieve made the announcement during a press conference held earlier today at Reno City Hall.

Those businesses should begin the process of winding down operations starting tomorrow, with the goal of closing by Friday, March 20 at 5 p.m.

‘I know there was some confusion around the announcement, so I just want to clarify that these are businesses where groups of people tend to congregate,” Schieve said. ‘Let me also clarify that all businesses are essential. I am simply trying to limit areas of high-exposure risk’…………”

A complete transcript of this news release, along with other releases, may be accessed via the following link:

https://www.reno.gov/community/about-reno/newsroom/

Note that in the above news release there is no reference to other “non-essential businesses” or retail outlets being affected. Additionally, the Washoe County Health District issued the following statement:

“Reno, Nev. March 16, 2020. Washoe County, the Washoe County Health District (WCHD) and the City of Sparks seek to clarify a recent statement by the City of Reno regarding a mandatory order to close bars, nightclubs, gyms and restaurants (not including takeout/delivery/drive through or pickup services) through April 5.

At this time, the Washoe County Health District has no mandate to close any establishments in Washoe County. The Health District supports business closures and cancelation of large public events to reduce risk of transmission of COVID-19, but it is not mandatory at this time.

Additionally, the jurisdictions of Washoe County and the City of Sparks have not made a decision to close any businesses at this time due to COVID-19.

For updated news on the COVID-19 (coronavirus) outbreak in Washoe County, visit the Washoe County Health District website, a good source of information,  at:

https://www.washoecounty.us/health/

Note that SU is not questioning closure of the TCTC by the Board if they believe it prudent to limit risk to the community, certainly its closure will have no significant impact on the community at large.

SU would also like the thank those Sierra Canyon commenters who have provided information with regard to the Aspen Lodge closure.

SOA Emercency Board Meeting and TCTC Closure

For those of you who may not be on the Somersett Owners Association (SOA) email distribution list, the SOA Board held an Emergency Board Meeting on Monday to “Discuss Coronavirus and Impact to Community and Potential Action to be taken by the Board”. The meeting resulted in the following as published via the SOA website and Email distributions.

TCTC:  In an effort to slow the spread of COVID-19 virus (Coronavirus), the City of Reno has ordered that non-essential businesses must close at 10 am on Tuesday, March 17, 2020. As a result, the Board voted on Monday (March 16) to close The Club at Town Center and suspend all activities beginning at 10 am on Tuesday, March 17, with the exception of Spring Break Camp which is canceled at the end of the day today. This shut down will last for a period of two weeks at which time the Board will revisit the situation.

Association Business:  Association staff will be answering email (soa@mysomersett.com) and phone (775-787-4500) inquiries during normal business hours.

AGC Questions:  If you need to drop off plans for review or if you have any questions relating to the AGC, please contact Alex Lacko at alex.lacko@fsresidential.com or 775-787-4500, ext. 333.

On behalf of the Board, we apologize for any inconvenience this may cause and thank you in advance for your cooperation as we work to ensure the health and safety of the entire Somersett community.”

SU does not have any information as to what actions the Sierra Canyon Association may be taking with respect to the Aspen Lodge. Perhaps one of our readers can advise.

SOA Communications

At the last BOD Meeting, the SOA Communication Committee announced their intent to conduct a series of surveys to obtain owner feedback on a number of topics. This via email communications. In addition, they are also considering the use of texting as an additional means of owner contact. In this context, Board Member Hanson encouraged all owners to update their profile to ensure that their email address and cell phone numbers were up to date and on file.

The SOA’s Communication Coordinator, Robin Bolson, has advised that owners will be so notified in an upcoming Somersett Happenings Email blast. This information may also be obtained by visiting the SOA Website at www.somersett.net and accessing the “Somersett Surveys are on the way” News Article.

Alternatively, owners may update their “Homeowner Information Sheet” (available at TCTC concierge desk), by entering your Cellular Phone No., filling out the SOA EMAIL AUTHORIZATION Section and returning it. For convenience, a copy of the HOMEOWNER INFORMATION SHEET may be obtained via the following link:

SOA HOMEOWNER INFORMATION SHEET

For questions or additional information, one may contact the following:

Robin Bolson
Communications Coordinator, 775-787-4500 x324
robin.bolson@fsresidential.com

Note : Apologies to Board member Hanson for the mis-identification in original post

February 26th SOA BOD Meeting Recap

Following is a recap of issues discussed and/or approved at the February 26th Somersett Owners Association (SOA) Board of Directors (BOD) Meeting. Related agenda items are refeenced. A copy of the BOD Meeting Agenda may be accessed via the following link:

February 26th BOD Meeting Agenda – Revised

Committee Reports:

4.a.  Budget & Finance – Committee recommended approval of the November/December Financials, which were subsequently approved by the Board.
4.b.  Communications – Committee working on the following items: 1) SOA website changes making it easier to navigate for information retrieval, 2) a series of surveys to obtain owner feedback on both general and specific concerns and/or recommendations for Board consideration, 3) Electronic communication imporovements (e.g., emails and cellphone texting). Also, implementation of electronic voting on SOA initiatives where permitted by NRS Statutes.
4.c.  Strategic and Facilities – A Committee recommendation to discontinue allowing professional groups to hold meetings at TCTC was recommended and subsequently approved by the Board. Basis being that TCTC facility and Somersett Magazine add costs were being born by the SOA. A rental option will be available for groups wishing to host meetings/events.
4.d.  West Park Community Garden – Committee reported that owner interest for garden plots was at 30 and growing. There is an expectation that applications will exceed the number of plots available and a lottery may be required. The committee is continuing with fund raising activies as all desired garden needs are not included within the Reno Parks plan. Turnover date of the Park to the SOA has not yet been established. However, progress is moving rapidly with turnover perhaps in the next month or two.
4.d.  General Manager (Tracy Carter) – Reported on the following: 1) The Rockery Wall monitoring and inspection program has not revealed any new problems, 2) met with a fire fuel consultant to discuss 2020 SOA remediation activities. Consultant subsequently submitted a proposal for management services (see Item 7.f. below), 3) Summarized some of the key projects (see SOA 2019 Year End Summary) completed in 2019, 4) advised that this would be his last Board meeting as the SOA GM and wanted to thank the Board and the Community for the opportunity of serving them.

Old Business:

6.a.  Legal Updates – With regatd to the Rockery Wall Lawsuit, the Court has denied the Parsons Brothers, Q&D Construction and Stantec Consulting Sevices (defendants) motions for attorney fees. No decision yet on the Somersett Develpoment Company motion for same. Advised that the mediation session on the SOA appeal is still scheduled for March 13.
6.b.  Ventana Ridge Easement Access – Based on the Ventana Ridge Developer’s non-interest in purchasing the requested easment through SOA property, the Board approved to terminate any further discussion on this issue.

New Business:

7.a.  Revised AGC and West Park Committee Charter – Both revisions, which only consisted of some minor changes, were approved by the Board.
7.b.  Appointment of AGC Committee Member(s) – Steven Hendricks was approved as an additional member on the AGC.
7.c.  SOA and SCA Architectural Memorandum of Understanding – Board approved acceptance of the Memorandum of Understanding without changes. Document was previously approved by the SCA Board. This document has been several months in the preperation process and is directed to allowing the SCA Architectural Review Committee (ARC) to approve owner submitted requests (as long as they comply with the AGC guidelines) without requiring subsequent approval by the SOA’s AGC and payment of fees . However, there are some categories that will still require approvals by both the ARC and the AGC. Access the following for all the details:

Memorandum of Understanding – SOA and SCA Architectural Review and Approval for SCA Owners

Note that this Memorandum of Understanding basically reverses a previous SOA Board action that required all SCA applications to be approved by the SOA’s AGC.

7.d.  Contract Renewal with Disckson Realty – Board approved continuing with Dickson Realty as the Broker (Seller) for the SOA owned lot at 2225 Pepperwood Court.
7.e.  Gate Repair Proposal – Board approved the CAS proposal in the amount of $14,665 for repair of the Back Nine Trail South privacy gate. Two proposals were received with CAS being the lower of the two. Damage resulted from an owner caused accident who is liable for the repair cost. Owner will submit a claim to his/her insurance company for reinbursement of costs, with any shortfall being the responsibility of the owner.
7.f.  Fire Fuel Management Proposal – Board approved a $3,800 proposal from High Sierra Forestry for services in support of RFP generation, evaluation and vendor oversight.

Board Member Comments

Terry Retter – Commented on the first meeting of the Controlling Documents Review Committee. Reported that 24 owners have volunteered to serve on the committee with 12 showing up at the first meeting. Priority will be reviewing the CC&R’s first and then addressing the other documents (i.e., PUD, Bylaws and Articles of Incorporation) for impact. Committee Meetings will be held at TCTC at 4:00 PM on the third Tuesday of each month. Also, Terry is considering restarting his “Terry Talks” meetings. Please email Terry at yogowan61@gmail.com to express interest in continuing these sessions.

Craig Hanson – Encouraged all owners to get their email and texting info into the SOA system. This to maximum participation in owner surveys and other SOA initiatives. The more owner data collected, the better positioned the Board is for decision making.

Tom Fitzgerald – Addressed Tracy Carter’s departure as the SOA General Manager, who will be moving on to a new endeavor outside of the HOA realm, and introduced Ray Sohl as his replacement. Tom gave the appropriate and well deserved kudos on Tracy’s performance as GM and his leadership in managing an excellent staff of FirstService Residential employees. Thank you Tracy, your service to the community will be missed.

Homeowner Comments

A question to the Garden Committee on how the garden will be configured and managed (i.e., plot quantity & size, usage fees, security fencing, handicap considerations, additional funding requirements, etc.). The Board instructed the Garden Committee Chairman to address these questions and include in the next BOD Meeting Garden Committee Report.

A thanks to Tracy or his service, a suggestion that the Board support Terry on continuation of his “Terry Talks”, and that we need to do all we can to overcome the perceived apathy prevalent within the community.

SCA BOD Election Results

Although somewhat belated, following are the vote results of the Sierra Canyon Association Board of Director elections:

James Nolte- 605
Elizabeth Pietsch- 595
Peter Orsburn- 522
Jack Lehner- 498
Andi Kaylor- 175
David Proehl- 146
Loren Farell- 139
James McKee- 112
Thomas Hedger- 110
Amy Berns- 83

Four seats were up for election, those held by Loren Farell, James Mckee and Thomas Hedger, plus the seat vacated by Steve Guderian that had not been filled. As a result of the election, The new SCA Board Members and their corresponding director positions are as follows:

Newly elected Board members:

Jim Nolte: President, 2-year term
Elizabeth Pietsch: Vice President, 2-year term
Peter Orsburn: Secretary, 2-year term
Jack Lehner: Director, 1-year term

Board member holdovers whose seats were not up for re-election:

Suzanne Flynn: Director, 1-year remaining
David DeLucia: Director, 1-year remaining
Joseph Lasby: Treasurer, 1-year remaining

Given that incumbants Loren Farell, James McKee and Thomas Hedger were not successful in their bid for re-election (not even close), it would appear there was significant disatisfaction within the SCA community regarding their performance on the Board. This was also evident given some of the negative dialog on the “Nextdoor” website prior to the election.

Perhaps with the new SCA Board, some of the disention that has been prevelant in the past year or so between the SOA and SCA Boards can be alleviated, with a new era of positive communication and cooperation.

February 26th BOD Meeting Revised Agenda

Following is the Revised Agenda for the Somersett Owners Association (SOA) Board of Directors (BOD) Meeting at The Club at Town Center (TCTC). Only change from the previously published agenda is the addition of two minor proposals related to Gate Repairs and Fire Fuel Management.

February 26th BOD Meeting Agenda – Revised

Information/comments on agenda items (as obtained from the Board Meeting Packet) follow:

Committee Reports:

4.a. Budget & Finance – Committee is considering the issuance of a homeowner communication on the outcome of the 2019 finance and budget goals.
4.b. Communications – Committee working on homeowner communication improvement via website refresh, cellphone texting options and homeowner surveys.
4.c. Strategic and Facilities – Committee working on 2020 proposed project list consistent with budgetary constraints and a revised TCTC alcohol policy.
4.d. West Park Community Garden – The Committee has developed a SOA owner interest list for the garden plots and will solicit applicants. Also, working on establishment of garden rules plus the fee to charge for the rental of a garden plot. Assessing availability and amount of funding from prior donations and continuance of fund raising activities.
4.d. General Manager – The GM report contained the following summary of key SOA projects completed in 2019. Click-on to access.

SOA 2019 Year End Summary

Old Business:

6.a. Legal Updates – Nothing new to report. Apparently the only litigation currently confronting the SOA is the Rockery Wall Lawsuit Appeal, which is on hold pending a mediation session scheduled for March 13, 2010.
6.b. Ventana Ridge Easement Access – No information contained in the BOD Meeting Packet. Possibly just a discussion topic related to the Developers rejection of the SOA offer to sell them the requested easement property for $300,000.

New Business:

7.a. Revised AGC and West Park Committee Charters – Minor changes, no observed changes to Charter purpose, responsibilities or organizational structure.
7.b. Appointment of AGC Committee Member(s) – No information contained in the BOD Meeting Packet as to any changes on Committee Membership.
7.c. SOA and SCA Architectural Memorandum of Understanding – A document that addresses “streamlining” the architectural review and approval process for Sierra Canyon owners. A copy of which may be accessed via the following link:

Memorandum of Understanding – SOA and SCA Architectural Review and Approval for SCA Owners

Comment – Note that the Memorandum has been signed by the SCA President  and Secretary, but not yet by the SOA. As SU is not aware of any Board actions to generate this document, the question is, was this document generated jointly between the SOA Board, the SCA Board and the AGC, or simply by the SCA for SOA approval? Whatever the case, perhaps it will settle the long outstanding issues between the SOA and the SCA over architectural reviews and approvals.

7.d. Contract Renewal with Dickson Realty – Continues with Dickson Realty as the exclusive Broker (Seller) for the SOA owned lot at 2225 Pepperwood Court, which has been on the Market a long time.

Comment – The SOA acquired this lot via foreclosure and appears to be an undesirable parcel on which to build.

7.e. Gate Repair Proposal – A proposal in the amount of $14,665 from Community Access Systems (CAS) for repair of the Back Nine Trail South privacy gate.
7.f. Fire Fuel Management Proposal – A proposal in the amount of $3,800 from High Sierra Forestry for some hazardous fuel remediation management services.

February 26th SOA BOD Meeting Agenda

The Somersett Owners Association (SOA) Board of Directors (BOD) open meeting is scheduled for Wednesday, February 26th, 2020 at 5:30 PM at The Club at Town Center (TCTC). The initial Meeting Agenda as published by the SOA may be accessed by clicking on the following link:

February 26th BOD Meeting Agenda

Pending a subsequent update (typical), the February agenda is surprisingly sparse. Primary items of intrest include the following:

6.b. Ventana Ridge Easement Access – As previously reported, the SOA’s $300,000 offer to sell the requested easment to the Ventana Ridge Developer was rejected. Perhaps a discussion on what to do moving forward?

7.c. SOA & SACN Architectural Memorandum of Understanding – Not sure what this understanding will consist of. Perhaps some resolution on the ongoing dispute between the SOA and the SACN on architectural/landscaping approvals.

As usual. when the final Board Agenda and/or the associated Board Meeting Packet is published, an update with agenda item details and comments will be provided on this website.

SOA Executive Committee Charter

In the January 22nd SOA Board Meeting Recap posting, SU reported on the formation of a SOA Executive Committee to address and resolve the Somersett Golf and Country Club’s (SGCC) liability for repair of the failed rockery wall on SGCC leased property. The repairs of which the SOA paid for while expecting future pay back by the SGCC.

The approved Charter was not available to SU at the time the meeting recap was posted but has subsequently been obtained. A copy of which may be accessed via the following link:

SOA Executive Committee Charter, Resolution # SOME.0069

The Scope and Purpose of the Committee is defined under Article 4.a. therein as follows:

Scope and Purpose of Committee: The purpose of the Committee is to meet with representatives of the Club and to negotiate, and if possible, execute an agreement between the Association and the Club pursuant to which the parties agree which entity is responsible for which portion of the Rockery Wall Costs and how the Club shall reimburse the Association its agreed upon portion. The Committee may, on behalf of the Association, agree to any form of payment and the timing of the payment by the Club, provided the Committee is satisfied that if the Committee causes the Association to agree that the Club may pay over time, that there is sufficient security for such payments. As part of any agreement with the Club, the Committee may cause the Association to release the Club from claims relating to the Rockery Wall Costs if the Club pays the Association an agreed upon portion of the Rockery Walls Cost.”

The composition of the Committee is to be comprised of the SOA Board President, Tom Fitzgerald, the Board Secretary, Craig Hanson, and the Board Treasurer, Simon Baker, as voting members (Note that the Committee is authorized to act on behalf of the Association). The Committee also has the authority to add non-voting homeowners to the Committee. At the Board Meeting is was indicated that there would be two yet to be named homeowners.