BOARD OF DIRECTORS MEETING AGENDA
7650 Town Square Way Reno, NV 89523 http://www.rmiconnect.com/somersett phone: 775.624.9152 fax: 775.787.4511
The purpose of this notice/agenda is to inform you of the date, time, place and action items of the upcoming scheduled meeting of the Board of Directors.
Date & Time: Tuesday, February 26, 2013 at 5:30 pm
Location: The Loft at Town Square ●7665 Town Square Way (Upstairs), Reno, NV 89523
1. Call to Order, Introductions, and Determination of Quorum
2. Homeowner Comments:
In accordance with NRS116.31085 this portion of the meeting is devoted to unit owners’ comments and discussion of those items listed on the agenda only. Please limit comments to a maximum of 3 minutes per unit. The Board will not take action on items discussed during Homeowner Open Forum.
a) Community Manager – Melissa Ramsey
b) Communications Committee
c) Finance Committee
d) Board President – Tony Fakonas
4. Minutes: Review and Approval of the January 8, 2013 Board Meeting minutes
5. Financials: Review and Accept current unaudited January 2013 financials
6. Old Business:
a) Review of Current Association Litigation, including Ombudsman Response
b) Review and Approval of Easements for mow-strip areas along Evening Rock/Forest Willow
c) Review and Approval of Homeowner Easement Requests
d) Review and Approval of Access Provisions for “Northgate” owners
e) Review and Appointment/Re-Appointment of Committee Members
7. New Business:
a) Review and Approval of a Strategic Planning Committee Charter
b) Review and Approval of an Updated Communications Committee Charter
c) Review and Approval of an Updated Finance and Budget Committee Charter
d) Review and Approval of an Updated Community Standards Committee Charter
e) Review and Approval of an Updated Compliance Policy
f) Review and Approval of updated Rules and Regulations 1) The Club at Town Center and Canyon Nine
2) Somersett Owners Association
g) Review and Approval of the Engagement for the 2012 Audit
h) Review and Approval of the Management Contract with RMI
i) Review and Approval of the Common Area Landscape Contract with Groundskeeper
j) Review and Approval of TCTC Landscaping Contract with Somersett Golf & Country Club
k) Discussion and Action on Welcome Center Lease Agreement
l) Discussion and Action on SGCC amenity for 2013 per Lease Agreement
m) Review and Approval of Common Area Drainage Repair in Sonterra/Versante Community
n) Review and Approval of TCTC Elevator Preventative Maintenance Contract Bids
o) Review and Approval of TCTC Copier Lease
p) Review and Approval of the 2013 Club Essentials website contract
q) Review and Approval of TCTC Fitness Equipment Preventative Maintenance
r) Review and Approval of 2013 Special Projects 1) TCTC Welcome Center Blinds
2) Strategic Planning Consultant
s) Review and Action regarding $200,000 funding of 2012 TCTC Special Projects to Reserves
8. Homeowner Comments:
In accordance with NRS116.31085 this portion of the meeting is devoted to unit owners’ comments and discussion. Please limit comments to a maximum of 3 minutes per unit. Except in emergencies, no action may be taken upon a matter raised under this item on the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken.
Minutes are also available on the website at http://www.rmiconnect.com/somersett, as well as any updated versions of this agenda.
In accordance with NRS116.31083 the above agenda shall serve as notice of the Board of Directors meeting for the Somersett Owners Association.
Each meeting of the executive board shall be audio recorded, unless the executive board is meeting in executive session.